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Financial Assistant - East Maitland, Australia - Maitland Christian School

Maitland Christian School

Verified Company

East Maitland, Australia

1 month ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Key Objective:

To maintain the general ledger and process transactions to allow for the preparation of financial reports for the Maitland Christian School Ltd (MCSL) group.

This includes Maitland Christian School, Arise Christian College and our Early Learning Centre.

To ensure all financial processes are completed to a standard that meets strict legislative requirements and is ready for external audit.

To ensure all staff understand their role in the financial process.

Key Responsibilities:

Modelling Christian lifestyle and promoting the school and Christian education.
Process multiple payrolls, including maintenance of staff records in the finance system.
Process accounts payable.
Billing of school fees.
Receipting of parent fees.
Ordering supplies for the Schools on behalf of all staff.
Maintenance of the school finance system.
Bank reconciliations for multiple bank accounts.

Essential Characteristics:

Committed Christian actively involved in a Church.
Committed to the principles of Christian Schooling.
Demonstrated experience in financial processing, including payroll and accounts payable.
Ability to learn new systems and processes.
Ability to process quickly but still with a high level of accuracy and attention to detail.
Ability to work independently and problem solve.
Computer literacy with experience in spreadsheets and financial systems.
Welldeveloped time management skills.
High level of interpersonal and communication skills.

Desirable Characteristics:

Experience in working in schools.
Experience with the financial system.

Specific Duties:

Specific duties include any or all of the following:_

Workplace Health & Safety:

Maintain a safe working environment and report any health and safety risks.

Payroll

Process fortnightly payrolls for Maitland Christian School (includes staff of Arise Christian College) and the ELC.
Enter all new staff into the payroll system, which includes WWCC.
Follow up leave forms and timesheets to ensure all information required to accurately process payroll is in the system
Maintain and update staff details in the payroll system.
Upload payroll files into the banking system for payment. are
Monthly payment of superannuation.
Maintain employee permissions within the system

Accounts Payable

Enter requisitions and invoices into the system.
Check the accuracy of information before processing.
Process accounts payable for each business segment.
Upload accounts payable files into the banking system for payment.

Billing and Receipting

Process billing for all new families who enrol at the school.
Adjust billing whenever there is a change in circumstance such as fee assistance, or departures.
Receipting of fees paid.
Provide information to parents who enquire about their fees.
Assist in the process of fee follow up for unpaid fees, including potential external debt collection.

Ordering

Place orders requested by staff with the most appropriate supplier in a timely manner.
Ensure orders that are received are delivered to correct staff member and that invoice is received.

General Ledger