Office Coordinator - Macquarie Park, Australia - Biogen

Biogen

Verified Company

Macquarie Park, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job Description:

About This Role

Reporting into the EA & Coordinator Team Lead, you will represent and manage office operations, work health & safety and support the efficient and timely use of Biogen systems in support of activities and procedures.

You will coordinate team activities, have control and supervision of filing and access to documents in collaboration with the various departmental leads.

In addition, you will be the super user for the whole Biogen ANZ affiliate for Office Management, Work Health & Safety.

Please note, this role will require you to be based in our Macquarie Park office 4 days pe week with the ability to work from home 1 day.

What You'll Do

Office Management

Implement and maintain all office related procedures such as office closures
Manage office groceries/kitchen supplies
Attend to daytoday queries from employees regarding office administration and procedures such as mail, courier management, preferred vendors for printing
Liaise with the Building Manager regarding building access, carpark access, and office security requirements

Work Health & Safety (WHS)

Provide expertise and act as main point of contact for all WHS related matters
Undertake and coordinate building safety requirements including fire warden and evacuation procedures
Chair WHS committee meetings & ensure compliance to state code

Business Continuity (BCP)

Provide expertise and act as main point of contact for all BCP related matters
Develop and maintain Biogen ANZ's business continuity plan

Sustainability and Wellness

Drive improvements in sustainability for Biogen ANZ (e.g. promote recycling, negotiate more environmentally sustainable facilities, lead HCHL initiatives where appropriate, etc.)
Manage sustainability and wellness initiatives such as 'healthy climate' and 'healthy lives'

Travel Coordination

Maintain ongoing contracts with incumbent travel brokers, ensuring service level agreements are met
Where contracts are ending, liaise and negotiate with travel brokers to ensure the best value service is provided to the Biogen ANZ affiliate

Onboarding /offboarding

Under direction from HR, coordinate onboarding and offboarding of employees

Qualifications:

Who You Are

You will have excellent written and verbal communciation skills and the ability to build relationships across all levels of the organisation.

You will have well developed problem solving and decision making skills and be able to resolve issues quickly and tactfully.

You will describe yourself as someone who's self-motivated with an ability to manage competing priorities whilst being flexible, ensuring completion of tasks based on business priorities.

Required Skills:

TAFE diploma or University degree in business, administration, HR, Communications, or related field
Three or more years work experience, preferably with corporate experience

Additional Information

Why Biogen?

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team.

We work together to overcome obstacles and to follow the science.

We are resilient as we strive to make an impact on our patients' lives and on changing the course of medicine.

Together, we pioneer. Together, we thrive.

Biogen ANZ embraces an inclusive workplace environment and applicants of all backgrounds and experiences.

As a science-based company, we understand that vaccinating against COVID-19 is the single best way we can protect our employees, customers, community and healthcare system.

As such, it is a requirement for all ANZ Biogen employees to be fully vaccinated against COVID-19, other than where an individual is exempt for medical reasons.

No agencies please.

Why Biogen?

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team.

We work together to overcome obstacles and to follow the science.

We are resilient as we strive to make an impact on our patients' lives and on changing the course of medicine.

Together, we pioneer. Together, we thrive.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve.

We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired.

Read on to learn more about our DE&I efforts