- Provide comprehensive administrative support to the leadership team, including scheduling meetings, managing calendars, arranging travel, and preparing expense reports.
- Serve as the first point of contact for the office, greeting visitors, answering phones, and handling general inquiries.
- Coordinate office logistics, including managing office supplies, overseeing maintenance requests, and ensuring the office environment is organized and welcoming including kitchen duties and catering.
- Assist in the planning and execution of company events, meetings, and team-building activities.
- Support the Senior managers with onboarding new employees, including preparing welcome packs and coordinating orientation sessions.
- Manage internal communications, ensuring information is disseminated efficiently and accurately across the team.
- Handle sensitive information with discretion and maintain confidentiality at all times.
- Contribute to the continuous improvement of administrative processes and procedures.
- Proven experience as an administrative assistant, office assistant, or similar role.
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software and systems.
- Ability to multitask and prioritize work in a fast-paced environment.
- High school diploma required; associate or bachelor's degree preferred.
- Discretion and confidentiality are a must.
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Office Admin - Sydney, Australia - BSI
Description
Great that you're thinking about a career with BSI
We are seeking a highly organized and proactive Office and Leadership Team Assistant to join our team. This role is crucial in supporting our day-to-day operations and assisting the leadership team in administrative tasks, ensuring efficiency and smooth functioning of our office environment. The ideal candidate will have excellent communication skills, a knack for problem-solving, and the ability to manage multiple priorities with a high level of professionalism.
Key Responsibilities:
Qualifications:
Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business.
BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team.
