Executive Support - Melbourne, Australia - Linfox

Linfox
Linfox
Verified Company
Melbourne, Australia

1 month ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description

Job no:
752450

  • Work type:

Full time
Location:
West Melbourne - VIC - Australia

  • Applications close:
10 Apr :55 PM AUS Eastern Standard Time

Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia's biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

What does the job look like?


We are searching for an energetic, capable, and high-performing Executive Support administrator who will work closely with our Intermodal Business Unit President and Senior Leadership Team providing both administrative and project management support.

In our business, no two days are the same. This role requires agility, flexibility, resilience and a strong work ethic.

You will share our passion for the fast-paced and dynamic supply chain industry and be energised by working as part of a high-performing and supportive team.


Key areas:

  • The ability to research, analyse, collate, and provide reports to the Business Unit President to support informed decisionmaking and planning
  • The capability to complete a variety of special projects including creating PowerPoint presentations, special reports / documents, and agenda material
  • The ability to establish and maintain strong and effective working relationships both internally and externally to the Business Unit, ensuring that tone and delivery of communication supports a diverse team across multiple locations

Other key focus areas include:

  • Strong capability to prepare and review high level complex communications ensuring timeliness and accuracy to support the achievement of business requirements
  • Ability to act as the Business Unit Presidents point of contact to identify and understand issues, competing interests and rapidly changing priorities, to ensure consistent and timely management of responses
  • Manage Business Unit travel, including transfers, accommodation, and itineraries for both domestic and international travel
Are you the one?


You are driven by quality, trust and attention to detail, and thrive when working in a large organisation supporting senior executives.

A self-starter, your EA experience is complemented by your professionalism, integrity, discretion and ability to complete tasks and projects autonomously, responding with an appropriate sense of urgency.


You can demonstrate:

  • EA experience gained in a large organisation, supporting Senior and Executive Leadership teams
  • Excellent stakeholder management skills with the ability to influence and negotiate
  • Management of calendars, scheduling requirements and Board meetings
  • Proven success in proactively managing projects and events
  • Outcome orientated, with a problemsolving mindset
  • Intermediate computer literacy skills, particularly in Microsoft Office Package
We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information


You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

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