Executive Assistant - South Yarra, Australia - NUV Petroleum

NUV Petroleum

Verified Company

South Yarra, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Executive Assistant & Project Manager at NUV - one of the Fastest growing
Energy & Retail Companies in Australia and India

Location:

Flexible with travel to the Melbourne Office for one to two face-to-face meeting per month - otherwise working through Virtual Platforms - with occasional Project based traveling time to time where required.

Company Background:

NUV Petroleum Group is the 16 year old Australian parent company, operating 55 petrol stations and convenience stores in Australia, with an annual growth rate of approximately
8%. The company operates sites in Victoria, South Australia, New South Wales and
Queensland.

NUV utilizes Buying groups to negotiate the best cost for retail goods and operates under the Fuel banners of Mobil, Ampol, BP, Shell and Mogas.

NUV established the successful Q Brands as part of its portfolio. These include Qfix, Qwash, QKebabs, QDonuts,
Roadhouse by Qfix and other Q branded products within categories.

NUV Energy Hub Pty Ltd is a newly established company, with headquarters located in
Melbourne, Australia at 177 L3 Toorak Road, South Yarra, Victoria, 3141.

The company focuses on establishing Australian and overseas businesses in petrol Stations (Servos) with convenience store retailing and will develop a new format of business along the highways, being commercial wayside amenities that will include unmanned traditional fuel, new age fuel, and food & beverage tenants, food vans, entertainment areas, 24 hour operation vending machines as well as other retailers and service companies such as car washing facilities to serve the motorists on the highways and byways that these businesses will be located.

The Role:
We seek an
executive assistant & project manager for the Company's Founder,
Sri, and the Managing Partner of NUV Petroleum, Peter.

This is a part-time role with an expectation of working three days per week and being available for occasional coordination outside of the designated three days of work.

The working times will be focused around coordination needs and work on pre-planned special projects related to new business and special projects for the company in both Australia and
India.

Key Responsibilities:

Work directly with Sri and Peter to provide executive support and manage special projects for NUV Petroleum and NUV Energy Hub
Assess project needs and develop management methods to coordinate schedules, task assignments, and project deliverables
Build and maintain shared drives and other information systems to support smooth information sharing and retrieval
Prepare reports, presentations, and communication materials using PowerPoint, Word, and Excel
Assist in the research and planning required to establish new businesses, including design, financing, permitting, hiring, and other related tasks
Schedule and manage meetings, prepare agendas, provide minutes, and record action items
Maintain an organized system for tracking schedules, deadlines, and priorities
Provide additional general administrative support as needed

Requirements:

Selfmotivated and wellorganized with excellent time management skills
Prior experience in project management or executive support roles, ideally in engineering, design, building or business development areas
Strong skills in PowerPoint, Word, Excel, and other commonly used business software programs
Experience in establishing shared drives and other information systems for projects
Ability to work independently and as part of a team.
Excellent communication, including written and verbal, and interpersonal skills
Comfortable with flexible working hours, working remotely, and traveling for occasional facetoface meetings
Willingness to use personal phone and other communication media for work purposes
Preferably located in Melbourne.