Executive Assistant to The Managing Director - Sydney, Australia - Kevin Grundy IBD Pty Ltd.

Description

Executive Assistant to the Managing Director
Kevin Grundy (IBD) Pty Ltd provides international business development solutions for clients in the medical industry.


Your Responsibility

• Organising complex international travel plans, itineraries, meetings and agendas
• Maintain calendar management, scheduling international VC's and prepare documentation for meetings including agendas
• Reconciliation of company expenses and reimbursements;
• Invoicing to international clients and maintaining accounts receivable.
• Corporate expense management and payment of invoices.
• Administering and drafting correspondence, reports, and meeting documentation;
• Provide a high level of confidential, efficient, and effective administration support.
• Possess time management skill and demonstrate initiative in system management.

Your Expertise

• A high level of proficiency in the use of Microsoft Office (Word, Excel, Teams, Outlook and OneDrive/SharePoint) and use of Calendly and Zoom.
• High level of accuracy and speed in typing from dictation (BigHand software used).
• Proficiency in use of CRM (Pipedrive preferred), basic accounting (Xero) and task management (Trello).
• Strong attention to detail.
• Professional verbal and written communication skills.
• Highly organised.
• Ability to foster positive working relationships while being able to work independently alongside the MD.

Superannuation is on top of the above salary.


Job Types:
Full-time, Permanent


Salary:
$70,000.00 per year


Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Which Microsoft Office products are you experienced with?

Experience:

- assistant: 1 year (preferred)


Work Authorisation:

• Australia (preferred)

Expected Start Date: 29/05/2023