Executive Assistant - Sydney, Australia - Dimensional Fund Advisors

Dimensional Fund Advisors

Verified Company

Sydney, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Notes to applicants:

Most roles at Dimensional will be part of our bestofboth hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work in the office or remotely on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

Job Description:

The Opportunity

Reporting directly to the Executive Chairman of Dimensional's Australian business, the Executive Assistant will provide comprehensive joint support for both the Executive Chairman and a local Director.

This position will work independently to perform a pivotal and wide range of complex and confidential administrative support duties.

Critical to the success of the role is excellent communication, interpersonal skills and the ability to provide information and service to a wide range of senior internal and external stakeholders.

This is an opportunity to work in a dynamic culture of collaboration and innovation as part of a global business.

The Role

The Executive Assistant will perform broad administrative functions and assist with the coordination of projects to support the Australian Executive Chairman and local Director

Key responsibilities include:

Proactive calendar management (scheduling and managing conflicts) including Board and Committee meetings
Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities
Prepare meeting materials using various tools including Excel, Word, PowerPoint, Microsoft Teams and Zoom
Answer and screen incoming calls and appropriately disseminate information to the relevant stakeholders
Coordinate and manage interstate and global travel arrangements
Prepare and submit travel and expense reports in a timely manner and assist with Compliance reporting
Events coordination and management in consultation with the Events team
Special projects as assigned

Requirements / Qualifications- Minimum of 5+ years' experience supporting senior level management in a corporate environment. Experience in finance desired but not essential- Experience working in a global business and coordinating senior stakeholders across multiple time zones- A track record of managing complex, global projects- Experience working in a matrix organization- Experience assisting with events preferred but not essential- Experience with online expense reporting and travel tools; Concur is preferred- A self-starter capable of prioritizing tasks and meeting simultaneous deadlines- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)- Discreet and able to uphold strict confidentiality

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal employment opportunity for all applicants and employees.

The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status.

This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.