Aps Level 5 - Hobart, Australia - National Health Funding Body

National Health Funding Body

Verified Company

Hobart, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job Reference Number 23-FMDIV-16920

Classification APS Level 5

Job Title Operations Officer

Division Financial Management Division

Branch Financial Business Support Branch

Section Workplace Solutions Section

Location Hobart, TAS, Canberra ACT, Sydney NSW, Brisbane QLD,
Melbourne VIC, Perth WA, Darwin NT, Adelaide SA

Status Ongoing

Employment type Full-time

Salary Range $79,002 - $85,437

Contact Officer Name:
Ben Warner

Phone:

Anticipated timeline for Recruitment

Milestone
Date(s)
Applications open 22nd March 2023

Applications close 3rd April 2023

Application shortlisting 4th April 2023

Interviews Approx. 11-13th April 2023

Reference checks 17th April 2023

Selection report finalisation 24th April 2023

Offers and announcements 1st May 2023

Eligibility

To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made

An applicant's suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

Satisfactory completion of an Australian Federal Police criminal history check,

and where relevant a Working with Children and Vulnerable People Check.

Completion of a medical declaration and preemployment medical (where

required).

Providing evidence of qualifications.

Division Responsibilities
The Financial Management Division (FMD) provides support to the Department of Health

and Aged Care through a range of financial and budget management services and advice,

property and asset management, and other corporate services, including shared services for

the health portfolio.

Branch Responsibilities
The Financial Business Support Branch provides corporate finance and enabling services to

the department to support its policy and programme priorities. We provide customer
- focussed finance support to the business and the people of the Department of Health and

Aged Care (and its portfolio agencies). We develop and implement strategies to maximise

the value derived from Health's corporate services. We work closely within FMD,

particularly with Finance Branch and Budget Branch, and across the whole COO group.

Section Responsibilities
The Workplace Solutions Section provides a range of site specific operational and business

support activities including Accommodation Planning & Coordination, Security, Facilities

Management, Fleet Management, Project Management, Stationery, Assets, Business

Continuity, Emergency Control Operations, Mail, Event Management and Records

Management.***
Key Responsibilities

Provide high level administrative advice and support, including facilities and property

maintenance and reporting, security, information databases, spreadsheets, registers,

reports, invoices, communications and general correspondence

Manage daytoday management of operational requirements including addressing

and/or escalating issues as they arise

Manage vehicle fleet, including usage, maintenance and departmental car parks
Contribute to wholeofsite activities including business continuity planning,

emergency control, accommodation and learning and development

Manage Cabcharge vouchers and process monthly invoices
Manage shared pool and corporate resources
Contribute to team, section and branch goals and outcomes, and business

improvement activities

Build and maintain positive working relationships with team members, internal and

external service providers and stakeholders

Delegate tasks and monitor outputs
Supervise, support and develop staff within the team.***
Key Capabilities
Demonstrated experience in the delivery of facilities and property management

services and activities

Sound project and time management skills
Knowledge of procurement and contract management
Welldeveloped judgment and decisionmaking skills
Welldeveloped high level administrative service and support

spreadsheets and word processing software

High level communication and interpersonal skills, with the ability to build

productive working relationships with internal and external customers, service

providers and stakeholders

Flexible and adaptable to changing business needs and operating environment
Ability to work effectively within a dynamic and responsive team environment to

meet deadlines and ensure delivery against objectives.

Minimum Requirements
RecruitAbility is a scheme which aims to attract and develop applicants with disability and

also facilitate cultural changes in selection panels and agency recruitment. All vacancies for

the Department of Health and Aged Care are advertised under the RecruitAbility Scheme.

Job applicants with disability who:
- opt into the scheme
- declare they have disability, and
- meet the minimum requirements of a vacancy advertised under the scheme

are advanced to