Program Coordinator - Brisbane Central Business District, Australia - Paxus Australia Pty Ltd

Paxus Australia Pty Ltd

Verified Company

Brisbane Central Business District, Australia

4 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Posted 01 November 202- SalaryNegotiable

LocationBrisbane CBD
Job type Contract
DisciplineProject Services + Transformation
Reference263565

Job description:

A leading Qld government department is undertaking a large Digital Transformation that will enhance and shape the way they deliver services to the public.

They are now seeking an experience Program Coordinator to join them on this journey and be a key member of the delivery team.

In this role you will work closely with the Program Manager in the development of all aspects of the program/project, including scope, cost, budget and funding, timing, engagement and liaison with stakeholder groups and other external project stakeholders where applicable in the improvement program.

The role will also include early preparation of program/project artefacts, preparation, and maintenance of program/ project board documentation, updating the program/project schedule, recording minutes, financial reconciliations, resourcing, onboarding of resources, coordination of program/project assurance activities and liaison with senior management executive support officers and management of the program/project's action register.

Key responsibilities:

Work closely with the Program Manager to ensure projects are developed to align with agreed objectives and requirements.
Assist and support the appropriate Program/Project Team in engagement activities with internal and external project stakeholders to ensure the project is developed to align with agreed objectives and requirements.
Support effective communication and liaison processes with project stakeholders including internal staff, management, and other external project stakeholders are implemented.
Support and assist the delivery of the program/project, including alignment to project scope, budget (including budget reconciliations), and project management of contracts, contract payments and administration in conjunction with Program Manager.
Assist with the preparation of program/project reporting mechanisms and ensure they are communicated with internal and external stakeholders as required, including reporting for project delivery office and coordination of external assurance requirements.
Prepare early versions of project documentation in line with QGCDG and PRINCE2 program/project methodology requirements.
Ensure, in conjunction with Program Manager, that project resources are efficiently and effectively managed including updating the project schedule when required.
Prepare and maintain project board documentation including maintenance of the project actions register and coordination of the project risk and issues register.

Skills required:

Demonstrated experience in a similar role Program Coordinator role specifically on a large ICT program
Expertise with a variety of Project Management tools, including Microsoft Project.
Demonstrated high level interpersonal and communication skills to develop relationships with team members and stakeholders and deal with issues of a sensitive nature.
Proven ability to coordinate projects and delegate activities to meet outcomes within required time frames.
Coordination of project finances including invoice reconciliation, payments, and budget balancing
Demonstrated written and verbal communication skills, to ensure clear and concise information is presented to the team, manager, and customers.
Ability to research current information relating to contract administration legislation, policies, and practices.
A basic understanding of contract management and administration and understanding of contract documents.
An understanding of the requirements and management of project boards.
Ability to analyse, prepare and generate comprehensive reports/documentation in relation to contract administration.