Project Administrator - Middle Camberwell, Australia - Aveo
Description
Role overview
Do you love to build genuine connections, nurture belonging and enhance life? At Aveo, you can do just that and more.
Bring your whole-self to work, grow as you learn new things and be rewarded through the joy of helping others.
Together let's redefine retirement living for senior Australians.The Opportunity
Reporting to Group Manager - Asset Management Southern Region, role provides administration support to the Asset Management Project Team, helping coordinate day to day tasks including quality assurance, process development and administration assistance along with working on special projects and roll outs.
This role will focus on providing support and actioning high priority items to help deliver Aveo's capex works which include all repairs and upgrades projects across the Aveo Portfolio.
- Up to 12 weeks paid parental leave
- 2 additional 'All About Me' leave days per calendar year
- Ability to purchase additional annual leave
- Flexible and hybrid working arrangements
- Opportunities for further career development
- Support the process for business case approvals to the executive team
- Assist Project Managers with Creating PowerPoint presentations of newly completed projects, monthly reports and Investment papers
- Coordinate contract and internal approvals and creating supplier agreements with the Property Project Coordinator
- Monitor with the Project files and filing systems, and ensuring these are kept up to date
- Onboard new vendors through Procurement/FMC/RapdiGlobal/Ethixbase
- Assist the Property Project Coordinator in Setting up of project template folders with up to date RFT docs for each project.
- Support and coordinate reoccurring meetings. Meeting Minutes (weekly PM team meetings, residents feedback, capital projects)
- Draft Project Contracts with the Project Managers
- Audit Project As Builts
- Per community with the Project Managers
- Audit Finish Schedules per community with the Project Managers
- Assist in the writing of all IC papers with the Project Managers
- Assist with compiling monthly reports with the Project Managers
- Minimum 3 year experience in administration/coordination tasks, preferably in the construction industry
- Previous experience in retirement village industry or similar preferred
- Strong computer skills in filing systems, Microsoft Word/Excel and PowerPoint.
- Demonstrated excellent project planning, multitasking and time management skills.
- Ability to prioritise work and be flexible to change in response to unforeseen and fluctuating demands
- Superior communication and interpersonal skills
As a leader in retirement living, with 30 years' experience, Aveo provides the stability and confidence to try new things and keep innovating.
We're a dedicated group of over 1900 caring, friendly team members; united with our core values; Kindness, Care and Respect.
Together we create thriving communities that help retired Australians be their best selves.What's next
- Aveo is an Equal Employment Opportunity employer, with a focus on hiring great people regardless of their race, gender identity, nationality, ethnic origin, background, religion, age, or sexual orientation._
- We treasure skills, expertise, and commitment. Our goal is to attract, develop, motivate, reward, and retain the best talent in the industry. Diversity is essential to our success; we are committed to building an inclusive workplace where all our people feel comfortable being their authentic selves, and embraced for who they are._
- Job ID
- 2951 Closes
- 2pm, 05 Apr 202 Location
- Aveo Melbourne Office, Hawthorn East, VIC 312
- Type
- Full Time
- Category
- Corporate
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