Project Administrator - Melbourne, Australia - Metro Trains Melbourne

Metro Trains Melbourne

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne, VIC, AU

Company:
metrotrain

Metro is a

multi-award winning organisation, and we pride ourselves on our team of

honest, high performing professionals who are talented, inclusive and

safety focused and who are at the core of our success. You will be joining an organisation that is known as a global leader in its field but also prides itself on being dynamic, embracing new technologies and focused on customer service. Our aim is to promote work/life balance, allow team members to bring their best to work and truly be focused on a common goal which is to provide a world-class railway service.

About the Project
The

North East Link Project (NELP) is a State project that will upgrade and connect the Eastern Freeway at Bulleen to the M80 Ring Road at Greensborough in Melbourne's north-east. The new route will include 26km of upgraded and new freeway including 5km of road tunnels. As part of NELP there is a $150 million major Rail Works Package required to be delivered to support the roads project. As part of this NELP Rail Works Package we are currently looking for a

Project Administrator to help deliver this project.

About the role
The Project Administrator will provide analytical assistance and administrative support to the North East Link Project.

This is a

full-time permanent opportunity, primarily based between MTM's head office in

Docklands & City as well as on site visits to our

Greensborough location.
_As an MTM employee, you will have access to free travel along the network._

Accountabilities
The key responsibilities of a Project Administrator will include but not be limited to:

Participate in team meetings and ensure that all relevant decisions and discussions are documented and distributed in a timely manner
Establish working relationships with stakeholders and ensure they adhere to the document control processes and provide documentation in the appropriate manner and formats
Manage and maintain information flow and reports for the projects and feedback on system effectiveness
Check information on drawings for conformance with status and format agreed
Support compilation of compliance records to support effective and timely project handover
Maintain registers, reports, dashboards to monitor project performance
Support effective working relationships (or partnering arrangements) with clients, principal suppliers and subcontractors on all matters associated with the achievement of MTM's quality and associated business objectives
Assist in Design Management Workflows
Document Change Request (DCR) and Engineering Group Review Team comments reviews
Ensure any comments arising from reviews are collated, recorded and disseminated accordingly and closed out in subsequent document revisions where necessary
Development, coordination and implementation of a schedule of internal management and team meetings, including:
Team Management Meeting
Team Monthly Meeting
Monthly Performance Reviews
Coordinates with team members on inputs for and/or tracking of actions arising from above mentioned meetings
Develop and support effective communication tools and system across the program
Assist the Senior Project Manager and Quality System Document Manager with the preparation, of document management deliverables requested from delivery partners of the NELP
Develop and maintain audit schedules and conducting project quality audits
Provide document control and administrative support

Desired Qualifications, Skills and Experience:

Completion of High School Diploma / Year 12 VCE equivalent
Experience in a similar role with an emphasis on supporting a Project Team
Demonstrated experience using a high level of diplomacy and sensitivity
Strong technical writing skills
Ability to communicate effectively with all levels of management and staff (verbal and written)
Tertiary qualification in Project Management and/ or Planning/ Scheduling is desirable
Experience in using document management systems i.e. Team Binder, Aconex is desirable
Good knowledge of research techniques, project systems and procedures
Proven problemsolving ability

Why work for Metro?
-
Attractive Remuneration: Excellent pay package with laptop and mobile phone
-
Career Progression: Career development support and opportunities to learn new skills within a multi-disciplinary environment
-
Vibrant and Ambitious Team: A collaborative team of passionate people who are dedicated to delivering projects that improve the safety and reliability of Melbourne's rail network
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Permanent Opportunity: Our ongoing involvement in the exciting pipeline of major rail projects
-
Benefits:Free Myki travel across Victoria and other great corporate discounts
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Work-Life Balance and Hybrid Working:While this role will be predominantly office based, MTM supports flexible working arrangements and has WFH options.