Office Manager - Melbourne, Australia - Rectifier Technologies

Rectifier Technologies

Verified Company

Melbourne, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job Title:
Office Manager
Location : 97 Highbury Road, Burwood 3125, VIC, Australia

Full Time

Rectifier Technologies is a global, high-tech company specialising in innovative design

and manufacturing of medium and high-power conversion modules and systems which

service the industrial controls, public utility, mining, telecommunications, and Electric

Vehicle (EV) charging markets. We are seeking an Office Manager to join our team in

Australia. This person will be integral in the smooth running of the operations in our

Melbourne office and support our international team.

The applicant must list in a cover letter their demonstrated experience and proficiency in

all the following items:

Must have:

Oversee the smooth running of the office in Melbourne under the direction of the

General Manager.

Provide administrative tasks to the head office finance team and the executive

officers (CEO and CFO, other directors)

Assist the General Manager in preparing budgets and tracking project costs,

including completing of timesheets.

Manage purchasing of office supplies, engineering materials and fulfilling sales

orders. This will involve using the Material Requirements Planning system in an

ERP system.

Provide administrative assistance to personnel in all departments across the

corporation

Oversee site maintenance coordinating with the landlord, cleaners, lunchroom

supplies, and including the dishwasher.

Event management company events, customer, supplier events, social event

planning and organisation.

Preparation of presentations for management.
Support the coordination of the Company's presence at local and overseas

conferences and shows.

Coordinate travel arrangements for local and overseas staff and guests.
Prepare HR documents, employment agreements, inductions documents, and

performance assessment documents. Conduct new staff inductions.

Handle OH&S first aid reporting.
Write procedures including HR, OH&S, and corporate procedures and work

instructions, and monitoring compliances

Assist in ISO9001 audit preparation and execution.
Coordinate logistics, including getting quotes and organising shipping labels.

Other requirements:

Minimum level of experience required 5 years.
Complete a qualification diploma or bachelor's degree preferably in business

administration or project management.

Must have a strong eye for detail, be well organised with good time management

determined to complete tasks.

Must be a selfstarter, be a team player and require mínimal supervision
Must have excellent written and verbal English communications skills
Ability to communicate across language/cultural boundaries and be a relationship

builder.