Executive Assistant to Cfo - Parkville, Australia - The Florey Institute

The Florey Institute

Verified Company

Parkville, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

About Us

The Florey Institute of Neuroscience and Mental Health is a medical research institute specialising in the brain and mind and is one of the world's top 10 brain research centres.

We employ exceptionally talented people who work to solve the greatest brain and mind challenges of our era.

Our staff and students are the bedrock of our research and success, and we strive for excellence by fostering partnerships and empowering people.

At the Florey our mission-driven culture enables our people to collaborate, thrive, learn, make ground-breaking discoveries and advance humanity through brain and mind science.

About the role:

A newly created role is available for an experienced Executive Assistant to assist the Chief Financial Officer (CFO) with the day-to-day running of the finance office.

You will be the primary administrative support to the CFO and provide trusted and high-level service and communicate on behalf of the CFO to stakeholders as required.

Responding to queries and escalating critical matters to the CFO
Provide effective diary management to ensure the Executive's time is maximised and competing demands are dealt with effectively.
Draft reports, presentations and general correspondence as required including document updates
Liaise with key stakeholders on behalf of the CFO
Support strategic initiatives and business planning activity led by the CFO. Provide project support for the CFO, including administering and tracking key project requirements and milestone
Where required, act as overflow for the Directors office in the absence of Directors EA
Event Support where required by the Directors office, Executive team or Finance

Detailed information and key responsibilities are available from the
Position Description.

This position is a permanent, full-time role.

The role attracts an annual salary offer ranging from Higher Education Worker 6-5 (HEW 6-5) $87,229 to Higher Education Worker 7-1 (HEW 7-1) $88,920, commensurate with experience.

Applicants who meet the criteria listed in the Position Description should submit their resume together with a cover letter no later than
5.00pm,
Friday 28th
April 2023.

About you:

Experience in an Executive Assistant role (minimum 6 years) in a service industry across health, life science, medical research or university environment is highly desirable
Experience working with and supporting Boards and their Committees including preparation of agendas, board papers and minutes
Exceptional written communication skills
Strong interpersonal and verbal communication skills
Demonstrated problemsolving skills and leading process improvements
Proven ability to work well in service environment and able to adapt to a changing workload
Advanced knowledge of Microsoft Office suite including Outlook, Teams and ZOOM and IT savvy
Experience using Board Portal software (IntelligenceBank preferred, however Diligent Boards, BoardPad or similar also highly regarded)

What we offer:

Working at the Florey offers you the chance to work with a dedicated group of researchers within a culture that focuses on equity, diversity and collaboration

Other benefits include:

Generous salary packaging to maximise your benefits
Up to 17% superannuation
Wellbeing initiatives including flexible working opportunities and access to our employee assistance program
All final applicants for this position may be asked to provide evidence of COVID19 vaccination or to consent to a criminal record check._