Project Support Officer - Melbourne, Australia - Talent International

Talent International

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

australia melbourne contract au$ au$450.

00 per day + inc super
The Client & Role:

We are currently working with a large-scale Australian utilities organisation, they currently have a position for a Project Support Officer to support the project co-ordinator in all aspects of administration, record keeping, finance management support, resourcing support, logistics support and providing overall assistance as required.

Initially offered as a 6-month contract, the role has a strong likelihood of extensions or movement to other projects.

Responsibilities:

Set up and maintain project files.
Maintain document control procedures.
Assist as required in the collection of actuals data and forecasts and perform accruals.
Coordinate and establish meeting requests for various workshops, forums and general meetings. Maintain the Program calendar accordingly.
Take minutes and actions in various meetings as required.
Assistance with Resource Tracker as required.
Coordinate Onboarding and Offboarding of resources (including internal and external vendor resources).
Be the conduit for any helpdesk issues impacting the Program.
Administer the configuration management procedure.
Administer the receipt, identification, versions, storage and issue of all project artefacts.
Provide information on the status of all artefacts.
Archive superseded artefact copies.
Ensure the security and preservation of the master copies of all project artefacts.
Maintain a record of all copies used.
Notify holders of any changes to their copies.

Required Skills and Specialisms:

Experienced Project coordinator with good project management disciplines on large projects/ programs
Tools Skills Required: MS Office Suite and SharePoint Online
Process Skills Required: Basic knowledge of project management methodologies (Waterfall experience)
Strong stakeholder management skills, analytical & problem solving, good communication skills, careful eye for details, exceptional presentation skills and takes pride in quality output, multitasking ability & handson
Ability to provide assistance as required at short notice on a wide variety of administration requests that may come from the Project Coordinator or the various stream leads on the program.