Administrative Assistant - Perth, Australia - Western Power

Western Power
Western Power
Verified Company
Perth, Australia

1 week ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description

Administrative Assistant:


  • Location: Perth Office
  • CBD, WA, AU 10 Apr 2024A career with Western Power offers opportunities to explore your full potential whether you're seeking new skills, wanting to diversify your knowledge of the business or are simply ready to tackle a new challenge.
We currently have an exciting opportunity for an Administrative Assistant at Perth CBD Office on a Permanent Full-Time basis.


About this role


As the Administrative Assistant you will be responsible for the delivery of a wide range of administrative and office support services and activities to facilitate the timely, efficient, and effective operation of the function and/or manager.


Provision of administration duties including but not limited to; research, document and record management, stakeholder support, diary management, travel bookings, account reconciliation, purchasing of stationery, goods & equipment, and project support.


  • Liaise with relevant business units across the organisation to ensure efficient running of the Function (e.g. IT, Accounts Payable, IKM, Finance etc.)
  • Provide timely diary management support to the Head of Function to support their delivery of business objectives.
  • Appropriately plan and organise meetings and functions to support achievement of objectives.
  • Coordinate and arrange travel bookings for employees to achieve maximum cost efficiencies.
  • Support the daytoday delivery of projects through provision of administrative activities including but not limited to; research, document and record control and management, stakeholder support, production of reports and presentations etc.
  • Maintain suitable levels of stationery, IT equipment, etc. as required.
  • Act as Functional Records Officer and maintain accuracy of on and off line filing systems including appropriate archiving
  • Coordinate and maintain central database of employee activity including training schedules, absence records etc.
  • Financial management including raising purchase orders & payment of invoices in Ellipse, credit card reconciliations and petty cash and ensuring relevant cost codes are utilised.
  • Establish effective working relationships and high standards of customer service.
  • Produce reports, correspondence, presentations, spreadsheets in a timely and accurate manner, as required.
  • Provide effective support in the preparation of cyclical and other business reporting requirements (e.g. KPI's, monthly and quarterly reports)
  • Manage and maintain Calendar(s) ensuring they are accurate and up to date.
  • Identify issues, offer advice and escalate issues appropriately where necessary.
  • Assist and support the implementation of continuous improvement initiatives.

About you
We are seeking someone with experience and attributes that include:

  • Completed Year 12 (or equivalent) with English and Mathematics and / or at least 3 year's demonstrated general administration experience.
  • Knowledge of principles and practices of basic office management.
  • Experience of Microsoft Word, Excel and PowerPoint software.
  • Understanding of administrative functions and office practices.
  • Able to deliver high quality, professional, customer focused administrative services.
  • Good written and verbal communication skills.
  • Ability to maintain a high level of accuracy and confidentiality.

Why work with us?

  • Competitive salary of $77, % Superannuation
  • Professional Development opportunities including training initiatives and study assistance.
  • An awardwinning employee recognition and benefits program.
  • Access to five Employee Network Groups which celebrate and communicate the diversity of our workforce.
  • The opportunity to purchase up to four weeks of additional leave per year.
  • Access to salary packaging, social club activities, discounted health insurance and gym membership

Our commitment to Diversity
We are also proud to have launched our Innovate RAP in Mar 2022 (Reconciliation Action Plan). Our Innovate RAP outlines our commitment to the Reconciliation journey in WA.


How to Apply
Please note that final stages of our recruitment process require completed Background & Assessment Checks. This includes a current police clearance (issued within the last six months), checks on documentation and references which verify your identity and qualifications, and a medical assessment

Applications close on 30 April 2024
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