Administration Assistant - Sydney, Australia - Charterhouse

Charterhouse

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Administration Assistant:

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ASX listed Australian property group:

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Full time:

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Sydney location
Are you a detail-oriented, organised individual with a passion for supporting teams and making operations run smoothly? If so, we have an exciting opportunity for you to join our client's dynamic company as an Administration Assistant

The Company:

You will be working for a leading ASX Listed property group with over three decades of experience in property investment and funds management.

The Culture:

A dynamic and forward-thinking company committed to delivering a positive and supportive work environment.

Offering family-friendly working hours, clear career paths and advancement opportunities as well as investing in employees learning, development professional growth.

The Role:

As an Administrative Assistant/Receptionist, you will be the first point of contact for clients, partners, and team members, ensuring a warm and welcoming atmosphere that sets the tone for excellence.

This role requires a combination of organisational prowess, communication skills, and a customer-centric approach.

This role will require you to be based across numerous centres with the 3 main being Pacific Square, Eastgate Bondi Junction and Rockdale Plaza.

Duties:

Greet visitors with a friendly demeanour, offering assistance and ensuring a positive first impression
General reception duties including contractor sign in & maintaining key register
Assist with facilities management tasks, such as coordinating repairs and maintenance
Manage incoming and outgoing mail and packages, ensuring timely distribution
Assist with facilities management tasks, such as coordinating repairs and maintenance
Monitor and maintain office supplies, placing orders as necessary to ensure adequate inventory
Keep track of all correspondence with tenants regarding the collection of PLI/COC, and make sure that these are received by the deadlines specified.
Ensure information collected is updated in Yardi
Coordinating travel arrangements and accommodations for team members
Assisting with document preparation, including reports, presentations, and correspondence
Raise all purchase orders and ensure the purchase order summary is kept up to date.
Conduct casual lease audits of malls daily/weekly to verify adherence to bookings, site specifications, and reporting

About you:

Strong experience in Office Management, ideally with experience in Retail Centre management administration but not essential
Strong communication skills, both verbal and written.
Excellent organizational abilities and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
Ability to multitask and prioritize tasks effectively in a fastpaced environment.
A positive attitude and a willingness to learn and adapt.