Executive Assistant, Digital - Sydney, Australia - JPMorgan Chase Bank, N.A.

JPMorgan Chase Bank, N.A.

Verified Company

Sydney, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

As an Executive Assistant in the Digital & Platform Services ( D&PS) team

, you will be responsible for supporting the Head of Funds Services D&PS Australia, plus immediate team of 10, with support to the broader team on an ad hoc basis.

Your support will cover cross-time zone diary management, travel and expense management.

You'll also be playing a key role utilizing your strong written and verbal communication skills to help drive initiatives around the group's people & culture programs.

A friendly professional, you will be 100% relied upon to navigate, manage and take responsibility for your stakeholders' every need, effectively and proactively prioritizing to ensure the team are able to perform at their best.

Teamwork is key whilst working with the broader Executive Assistant population and building strong relationships across all hierarchies.

Reporting into the Business Support Manager, you'll be reliable and motivated, whilst demonstrating flexibility with a 'can-do' attitude.

A high level of confidentiality and problem-solving skills is a must, as well as being able to read your audience whilst drawing on your experience and diplomacy.

A minimum of 5 years' previous experience as an Executive Assistant working in an Investment Bank or other professional services environment is preferred.

Positioned within the Corporate Investment Bank (CIB), Digital & Platform Services (D&PS) formed in 2019 bringing together Operations, Technology, Digital, Data & AI.

The CIB has achieved exceptional results over the last several years.

D&PS was a key enabler in powering the franchise focusing on agility, speed, and alignment to drive towards platform modernization, digitalization, and the development of new products.

**Job responsibilities

Maintain complex and detailed diaries across multiple time zones
Manage the coordination and logistics of all meetings
Liaise with internal and external stakeholders
The ability to work with a range of different personalities
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Arrange and coordinate complicated domestic and international travel, whilst maintaining T&E policies
Assist team with new starters
Handle regular activities without prompting, and advise in advance with issues or delays
Assist with printing and binding for client meetings
Work cooperatively with other Executive Assistants across the group, in positive partnership to support each other smoothly
Lead and coordinate on ad hoc projects as requested

**Required qualifications, capabilities and skills

5 years working as an Executive Assistant, ideally supporting at the Managing Director level
Advanced ability to organize
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Effective interpersonal, written, and oral communication skills
Proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Business/Secretarial College diploma or equivalent

J.P.

Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors.

Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

We are an equal opportunity employer and place a high value on diversity and inclusion at our company.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.