Administration Officer - Brisbane, Australia - State Development, Infrastructure, Local Government and Planning

State Development, Infrastructure, Local Government and Planning

Verified Company

Brisbane, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Legal Services provides advice across a range of areas of law - planning and environment, property, corporate and commercial, local government and litigation.

This administrative role supports the functions of each of these areas.

Your responsibilities as Administration Officer are to:

Provide support to the Legal Services team on formatting documents, letters, templates and legal advices, and assist lawyers to produce precise documents in accordance with the department's style guide.
Provide confidential and timely legal secretarial and administrative support to General Counsel.
Maintain effective time management practices and diary management for General Counsel.
Organize ASIC searches, land title searches, PPSR searches and couriers for the lawyers.
Process Human Resource forms for the team and assist with recruitment related activities as directed by Practice Manager.
Possess or ability to obtain advanced Source (or eDRMS) user skills to maintain accurate records for the legal team. This includes opening, closing, locating, securing and archiving legal files.
Maintain the quality of data in the legal practice management system (Practice Evolve)
Create legal files; users; clients; maintain the integrity of the files; and prepare reports as requested by Practice Manager or General Counsel.
Assist Practice Manager to organize legal capability training to be delivered to the department manage invitations, book rooms, facilitate Microsoft Teams presentations, liaise with external law firms that deliver the training.
Liaise effectively with visitors, clients and colleagues from private and public sector agencies.
Order stationery, office supplies and IT equipment within allocated budget (use of Corporate Card).
Actively contribute to, support and manage change in processes, procedures and systems by demonstrating flexibility and resilience.
Undertake other duties as required by General Counsel or Practice Manager.

Please refer to the role description for details on how to apply.
Part-time (3 or 4 days per week), permanent
Flexible on which days to work with a blend of "in office" and "flexible / remote" working available
Excellent superannuation
Applications to remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.