Executive Officer - Parkville, Australia - University of Melbourne

University of Melbourne

Verified Company

Parkville, Australia

1 week ago

Posted by:

Olivia Brown

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Description

Job no:

Location:
Parkville

Role type:
Full time; Continuing

Department/School:
Strategy and Culture

Salary:
UOM 6 - $89,182- $96,536 p.a. plus 17% super (pro rata for part-time)

Further your experience in Policy & Government Relations in an exciting, rewarding work environment
Flexible working arrangements, generous personal, parental and cultural leave
Salary range, 17% super, benefits and a flexible hybrid work environment

About the Role

As the Executive Officer, Policy & Government Relations, you will be responsible for providing high-level executive and secretariat support to the Director, Policy & Government Relations and Director, Enterprise Strategy and Projects, including executive communications, stakeholder coordination, administrative duties and support across the function.

These activities include organising and supervising all administrative duties that facilitate the running of the team by providing administrative support to programs and internal communications within the team.

Your responsibilities will include:

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Research, analyse, collate and provide operational information to the Directors to support informed decisionmaking and planning
Act as the point of contact for the Directors, handling enquiries, prioritising and actioning requests, and taking decisive action to facilitate the optimal use of the Directors' time.

This will often involve sensitive matters that require engagement with senior internal and external stakeholders as well as complex calendar management

Who we are looking for
We are seeking an individual who has outstanding organisational, prioritisation and time management skills.

You will have advanced written and verbal communication skills, with demonstrated capacity to prepare high-quality written materials in multiple formats.

You will have excellent rapport skills which will assist in building and maintaining long lasting relationships with stakeholders. You will show initiative and will thrive working in a fast-paced environment ensuring tasks are completed on time.

You will also have:

A qualification with relevant experience or an equivalent combination of relevant experience and/or education/training
Ability to maintain a high level of confidentiality whilst undertaking several concurrent tasks
Experience working in senior executive support and secretariat roles, providing administrative support to ensure the efficient running of daytoday activities including diary management, handling enquiries and correspondence preparation and management

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires current valid work rights for Australia.

Your new team - Global, Culture and Engagement Portfolio

The Global, Culture and Engagement Portfolio works collaboratively across the University to support the development and delivery of the University's strategic plan.

The University's Policy & Government Relations function provides strategic, advisory and operational services to support the academic mission and the University strategy.

It fosters a culture of best practice and collaboration across the University's externally facing teams, senior University leaders and academics, and stakeholders and uses data-driven insights to inform decision-making across the University.

What we offer you

In addition, we offer the opportunity to be part of a vibrant community and a enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.

For more information check out our benefits page

The University of Melbourne
We're tightly connected with community, both at home and abroad.

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Discover more via our website and stay connected with our stories and people on LinkedIn.

Be yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

Aboriginal and Torres Strait Islander Applicants
We recognise that reconciliation is central to our purpose. For more information please visit our Reconciliation page.

Join Us

Advertised: 12 Apr :05 AM AUS Eastern Standard Time

Applications close: 26 Apr :55 PM AUS Eastern Standard Time