Management Assistant - Sydney, Australia - U.S. Embassy & Consulates in Australia

U.S. Embassy & Consulates in Australia
U.S. Embassy & Consulates in Australia
Verified Company
Sydney, Australia

2 weeks ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description

About:


  • Announcement Number:
  • SYDNEY Hiring Agency:


  • Consulate General Sydney

  • Position Title:
  • Management Assistant ((All Interested Applicants/All Sources) (Administrative Clerk)
  • Open Period:


  • 03/22/ /05/2024 Format MM/DD/YYYY

  • Vacancy Time Zone:


  • GMT+11

  • Series/Grade:
  • LE Salary:


  • AUD $78,609 /Per Year

  • Work Schedule:
  • Fulltime 40 Hours Per Week
  • Promotion Potential:


  • LE-6

  • Duty Location(s):

1 Vacancy in- Sydney, AS

  • Telework Eligible:
  • No
  • For More Info:
  • HR Section_
  • 0_

Overview:


  • Hiring Path:
  • Open to the public
  • Who May Apply/Clarification From the Agency:


  • For USEFM

  • FP is 08. Actual FP salary determined by Washington D.C.
  • All Interested Applicants / All Sources
  • Security Clearance Required:
  • Public Trust
  • Background Investigation
  • Appointment Type
  • Permanent
  • Appointment Type
Details:


  • Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

  • Summary:
  • Supervisory Position:
  • No
  • Relocation Expenses Reimbursed:
  • No
  • Travel Required:
  • No
t Required


Duties:


  • Reporting to the Management Officer, the Management Assistant (Administrative Clerk) provides a full range of highlevel administrative support, project/events management, and written communications to support the Management Office. Including; Prepares routine memos and letters for the Management Office as requested, Maintains the Management Officer's and General Services Officer's official and Consulaterelated functions calendar; Assists with the preparation of routine State Department reports for the Management Officer and General Services Officer as requested; Tracks and follows up on Management Section cables that require action; Assists with the preparation of official and Consulaterelated functions; Disseminates management notices and memoranda, Assists with the Management Section's official visits, conferences, and workshops; Maintains official Management files and is responsible for filing documents.


  • Administrative Support

  • The Management Assistant is responsible for providing administrative support to the Management Officer and General Services Officer.


  • Program Management

  • Responsible for maintaining the Duty Officer Roster, Schedule, and Handbook. Updates handbook to ensure all Duty Officers are aware of any changes to policy and how to handle a variety of situations that may arise.
  • Post Time and Attendance Coordinator
  • The incumbent oversees all of the Consulate's timekeeper activities, serves as Timekeeper for Post's other Timekeepers, and serves as the Master Timekeeper.

Qualifications and Evaluations:


  • Requirements:

IMPORTANT NOTICE TO ALL APPLICANTS

EXPERIENCE:
Two (2) years administrative experience in a support role is required.

  • Education Requirements:

EDUCATION:
Completion of Secondary School (Year 12) is required.

  • Evaluations:

LANGUAGE:
Good English Working Knowledge, Speaking, Reading and Writing. This may be tested.


EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

  • Qualifications:
All applicants under consideration will be required to pass medical and security certifications.


Benefits and Other Info:


  • Benefits:
  • Agency Benefits:


Locally Employed Staff, including Members of Household (MOUs), and Third-Country Nationals (TCNs), working at the U.S Mission in Sydney may receive a compensation package and other benefits.

For Eligible Family Members (EFMs), benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the Conditional Offer Letter by the Human Resource Office.


  • Other Information:

HIRING PREFERENCE ORDER:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
  • FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted
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