Admin / Finance Assistant - Es Level 1-range 2 - Melbourne, Australia - Education and Training

Education and Training

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | Southern Metropolitan

Job type:
Full time / From 15/05/2023

Organisation:
Education and Training

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

SC1**:
Demonstrated experience and skills in working in a busy reception setting.

SC2:
Demonstrated high level ability to follow direction, use initiative and prioritise tasks within timelines.

SC3:

Demonstrated excellent communication skills, phone manner and the ability to work and communicate effectively with a range of people including staff, students and parents and carers.

SC4:
Demonstrated ability to work collaboratively in a busy and demanding environment.

SC5:

Demonstrated high level organisational and planning skills and the ability to meet the demands of a busy office environment.

Role:

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.

This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor.

Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.

Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.

Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities:

The Administration role is based in the office and reception area and undertakes a variety of support roles under the direction of the Office and Business Managers.

The position requires an enthusiastic person with excellent social and organisational skills, who can perform a range of office and reception functions independently.

The successful applicant, under the direction of the Office and Business Manager, will be responsible for receipting and general finance, general office duties, support student administration when required, and reception duties on rotation.

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, receiving and initial processing of standard paperwork
Receipting and accounts receivable
Other general office duties as required
General office duties as required
Attend to parents, students and visitors with enquiries
Assist in maintaining databases and producing relevant reports
Assist with the maintenance of office resource areas
Undertake related additional duties as requested by leadership
Maintain the VIT and Working with Children Check/Volunteers registers
Ass