Executive Assistant - Frankston, Australia - PASO

Description

About the SMSAPH

The Senior Medical Staff Association of Peninsula Health (SMSAPH) is a dynamic and united group of clinicians, medical and healthcare professionals committed to advancing healthcare excellence, promoting collaboration, and advocating for the well-being of both patients and medical staff at Peninsula Health.

We share our members' passion for delivering excellence in healthcare, and provide professional support and resources on a wide range of matters.

Our diverse membership base represents over 200 clinicians and healthcare professionals.


Our Mission and Purpose
Our mission is to create a supportive, collaborative and innovative environment that enhances patient care, facilitates professional growth, and ensures the voice of medical staff is heard in healthcare decision-making


The Opportunity

We have an exciting opportunity for an Executive Assistant to join our team on a Permanent Part Time Basis (2 Days a week) to support our Executive Team.

Duties include but not limited to:

• Diary management and administrative support to the Executive Team and SMSAPH Members, including but not limited to presentations and document creation.
• Manage and coordinate executive schedules, including calendar management, travel arrangements, and meeting and event coordination
• Taking minutes during meetings, and following up on actions. Preparing and editing correspondence, communications, and presentations on behalf of executives.
• Conduct research and compile data to prepare reports and presentations.
• Act as the primary point of contact and ensure a fivestar experience for internal and external stakeholders.
• Manage all company events and work closely with other internal staff.
• Put content together for company marketing and oversee SMSAPH website.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, such as filing, answering phones, and managing office supplies.

To be successful

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and multitasking skills.
• A selfstarting organised and motivated individual who takes initiative
• Exceptional writing skills for meeting agendas and Board minutes are a must.
• High level of diligence, confidentiality, professional discretion, and resilience.
• Proficient in Microsoft Office Suite
• Ability to work independently and collaboratively in a fastpaced environment.
• Ability to multitask, prioritise and respond to the unexpected.

In return SMSAPH will provide a competitive hourly rate, a supportive workplace with flexible working arrangements and opportunity for growth.

Job Type:
Part-time


Salary:
$ $45.00 per hour

Expected hours: 15 per week


Schedule:

• 8 hour shift

Work Location:
In person