Business Support Officer - Ballarat, Australia - Department of Transport

Department of Transport

Verified Company

Ballarat, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Western Region | Ballarat

Job type:
Full time

Organisation:
Department of Transport

Salary:
$73,842 - $89,661

Occupation:
Administration/Secretarial

Reference:
VG/1706333

The role provides support to depots on but not limited to procurement of materials, accepting deliveries and reception services.

SprayLine Road Services is an internal delivery team within the Department of Transport & Planning providing road maintenance services, construction and associated civil works, bituminous spray sealing and line marking to DoT, other state road authorities, municipal councils, and private industry.

SprayLine Road Services delivers services locally within the communities and are committed to ensuring quality, innovative and sustainable outcomes.

About Us

The Department of Transport & Planning brings together all transport modes to design, plan, build and operate Victoria's transport system.

Our job is to further integrate the transport network and improve the delivery of services to Victorians for simpler, quicker and safer journeys that connect people and places and support Victoria's prosperity and liveability.

Network Operations is a group within the Department of Transport & Planning, and is reponsible for ensuring the safe, efficient and reliable operation of Victoria's Transport Network.

We continuously strive for better transport outcomes for all Victorians, every day.

About the team

SprayLine Road Services delivers services locally within the communities and are committed to ensuring quality, innovative and sustainable outcomes.

About the Role
The role provides support to depots on but not limited to procurement of materials, accepting deliveries and reception services.

Collate and verify all jobrelated quality records.
Develop rapport with customers and keep the customer informed of progress of issues.
Create detailed and accurate records for Plant and Equipment Items under general supervision.
Exercise judgement to provide a range of options to customers to resolve customer queries.
Exercise judgement in organising own work to perform a variety of tasks in accordance with established policies and procedures.
Develop an understanding of responsibilities under legislation and the requirement to create and maintain accurate records to perform duties under general supervision.

Key Outcomes

Exercise judgement in work scheduling matters and coordinating projects such as auditing of quality records located at depots.
Perform duties of accepting deliveries of goods and services made at depots in order to verify quantities ordered and that quality expectations are met within established policies and procedures and monitor same at remote deports under general supervision.
Perform duties of assisting in the procurement of materials, plant and equipment and processing if asset disposals and undertaking of stock takes at depots in line with established policies and procedures under general supervision.
Provide guidance to less experience employees and maintains a physical presence at depots when work crews are in the field to accept deliveries and provide reception services.
Perform a variety of tasks under general supervision including FBT administration and Corporate Card record keeping, raising of requisitions, maintaining work orders and customer/supplier management including accounts payable/receivable within established policies and procedures, under general supervision.
Exercise independent judgement to ensure project and field records are accurate, training records, timesheets and leave rosters are maintained in line established policies and procedures and advice and information is provided to depot staff in relation to policies and procedures.
Whilst this role is based in your home location, you may be occasionally required to work from other locations across the state of Victoria based on the operational needs of the broader SprayLine Road Services business. Drivers licence required._

How to Apply
Applications should include a resume and if you wish a covering letter. Applications close 11.59pm on 04/04/2023

Please note:

This position requires the successful employee to provide evidence of being fully vaccinated against COVID-19, or medical evidence which confirms the individual is unable to receive a dose, or a further dose, of a COVID-19 vaccine due to a medical contraindication or an acute medical illness.

To be considered up to date vaccinated, you must have been administered COVID-19 vaccines as determined by the Australian Technical Advisory Group on Immunisation (ATAGI).

DTP is requiring all staff to be Vaccinated and to have had B