Executive Support Officer - Brisbane, Australia - Communities, Housing and Digital Economy

Communities, Housing and Digital Economy

Verified Company

Brisbane, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

What you will be doing

Provide confidential executive administrative and business support to the Executive Director ED).
Demonstrate effective time management. Organise meetings, events, agendas, set up technical equipment and record of minutes.
Identify, develop, and implement executive support procedures.
Scheduling of the ED's commitments, correspondence, appointments, and overall office management.
Development of All Staff Communications.
Support the Principal Executive Officer (PEO) with managing the office's shared mailbox determining priority, initiating action, and preparing correspondence.
Manage and coordinate the correspondence tracking system to ensure deadlines are met.
Identify emerging issues and trends within Community Recovery and escalate concerns to the PEO.
Consult and negotiate with key stakeholders to resolve any matters as requested by the ED or PEO
Coordinate travel arrangements including itineraries, travel bookings, accommodation, and expense claims.
Monitor and screen incoming telephone calls and assist with or redirect where appropriate.
Undertake tasks allocated by the PEO.
Demonstrate ethical behaviour, professional growth, and continuous improvement.

What we are looking for

Embraces change in complex environments.
Drives accountability and outcomes.
Demonstrates performance through accountability.
Build relationships while remaining customer focused.
Can make ethical and courageous decisions.

Mandatory requirements

Leadership competencies

It is recognised that everyone is a leader regardless of classification level and leadership competencies are important for every role.

To see the leadership competencies expected of this role, refer to the Individual Contributor stream of the Leadership competencies for Queensland framework.

How to apply

It is as simple as attaching your current resume and a one page cover letter outlining your suitability to the role.

Prior to closing contact 13 QGOV
After closing call the contact officer listed on this role description.

Pre-employment checks
Pre-employment checks will occur prior to any offer of employment being made.

Checks may include:

- referee check.
- criminal history check.
- serious discipline history declaration.
- proof of eligibility for appointment to the Queensland public sector.

Working with children (Blue card).

- proof that mandatory requirements have been met.

Further information

Further information about CHDE and the recruitment and selection process can be found in the accompanying Applicant Guide.
Applications will remain current for a period of up to 12 months after the closing date of the vacancy and may be considered for other identical or similar vacancies which may be available.

This work is licensed under a Creative Commons Attribution 3.0 Australia License.