Reception / Administrative Assistant - Melbourne, Australia - KBR

KBR

Verified Company

Melbourne, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Title:

Reception / Administrative Assistant

Are you looking to expand your horizons and join a global organisation with endless potential?

Join us, on the journey.
Creativity, collaboration, and excellence are at the heart of KBR's vision. Does this resonate with you?

We value an inclusive and diverse work environment and are working together to build a culture that embraces each other's unique strengths and experiences.

Our people are important to us and you will play a key role in contributing to the success of our business.

We believe in empowering our employees, nurturing development within a culture of trust.

We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.

The Opportunity
Due to an internal promotion, we are currently looking for a
Receptionist/Administrative Assistant** to join our growing Melbourne team. The role will give you an opportunity to provide administrative support to our Victorian office.

You will have the opportunity to be the face of the office, liaising with colleagues, guests, and clients each day.

The key responsibilities of this role include:

Answering all external phone calls, screening and forwarding or message taking where appropriate
Routinely meet deadlines by prioritising workload to ensure internal client needs are met
Maintain Meeting/function booking systems including refreshments & catering requirements when requested
Process travel and accommodation arrangements in accordance with the KBR Travel Guidelines
Processing expense claims via Concur
Providing support to corporate invoice, Purchase Orders, Shopping Carts & Service Entry
Formatting and producing accurate, timely and wellpresented documents
Coordinating mail; ingoing and outgoing mail to Australia Post and courier companies
General administration, including photocopying, laminating, printing, binding, data entry, filing and scanning when directed
Formatting and producing accurate, timely and wellpresented documents
Maintain filing system protocols which enables the timely retrieval of documents

We can offer you flexible and family friendly working arrangements including flexibility with hours as well as your work location.

You will receive ongoing professional development and the opportunity to work with technically eminent professionals.

Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks in addition to the standard 4 weeks of annual leave each year (33 days in total).

Who are you?

Under supervision of the office manager, it is expected you will be able to monitor your own workload to ensure deadlines are met.

Excellent written, verbal and interpersonal communication are important, as well as comprehensive grammar and editing skills. Proficiency with touch typing and Microsoft programs is essential and experience with SAP will be highly regarded.

What we do

KBR's Infrastructure Solutions Australia business offers a wide range of professional consulting services to private and public sector clients to deliver projects of any size in both urban and remote environments in transport, water and environment, buildings, defence infrastructure and program management consultancy.

Our workforce of over 750 is technically and geographically diversified to match the characteristics of our principal markets and has the capability to service our clients' requirements through all phases of project development and implementation.

At KBR, we value you - here's how

While our people are busy delivering leading science, technology and engineering solutions, we're committed to providing them with a supportive, trusting environment and benefits that enable them to thrive and continue doing what they do best.

KBR has all the benefits of a global organisation with a local company feel. You'll get to know everyone in the Victorian business as well as develop relationships with colleagues interstate. You won't just be a number