Executive Assistant - Jannali, Australia - The Family Co.

The Family Co.

Verified Company

Jannali, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Executive Assistant to the CEO and Operations Manager

Fixed Term 12-month contract

Full Time, 38 hours per week

Salary Range:
$85,000 - $89,999

SCHADS Award level 5.1 ($87,594.00p.a + Super).

_Salary Packaging options available_

The Organisation:

The Family Co.

is a not-for-profit organisation which aims to support and strengthen the capacity of families within our community by providing programs and services designed to contribute to the promotion and maintenance of safety and well-being amongst all family members.

The Position:

The Executive Assistant (EA) is a pivotal member of the Executive Management team, responsible for providing high-level confidential administrative, planning and logistics management support to the CEO and Operations Manager who are leading a fast-paced, growing team.

The EA will ensure the CEO and Operations Manager workflow and engagements are managed to the highest degree of due diligence and professionalism, whilst also working with internal and external stakeholders to ensure smooth administrative operations of the team and our mission.

The position supports the Executive Leadership team to collaborate across teams, manage communications and co-ordinate partnerships with a wide range of internal and external stakeholders
by ensuring quality operational planning, monitoring, and reporting.

The Executive Assistant will support strategic engagement activities, including coordination fundraising and key events, stakeholder management and development opportunities and assist with the coordination of strategic project initiatives and the development of policy positions across the organisation.

About you

You have a strong track record of supporting CEOs or other senior executives in planning, delivery and execution of their role.

You love working in a fast paced environment and feel comfortable with pivoting focus when needed.

You are highly self-motivated and want to succeed in all that you do with a strong attention to detail. You love building relationships with people and have an optimistic outlook.

Core Competencies

Core Competencies include but are not limited to:

Planning and organising - you are an excellent planner and are highly organised with excellent time management skills. You can meet deadlines while balancing competing priorities.

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Attention to Detail - you don't let things slip through the cracks and always double-check the small details whilst still keeping the big picture in mind.
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Flexibility - you are flexible in your approach with the ability to manage complex projects and juggle a wide range of competing priorities.
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Judgement and initiative - you see opportunities that others don't and propose ways forward without being prompted. You are proactive, looking beyond business as usual, to find better ways of doing things. You are solutions focussed and confident to use initiative to make decisions.
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Technical - you have advanced experience with Microsoft Offices Suite and ideally Xero as well. Passion about streamlining systems and using technology to support efficiency and productivity.
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Contribute to our team culture - you are self-motivated with the ability to work well both independently and in a team environment and you strive to maintain and create a positive team environment.
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Passion about our mission - you want to make a difference in our community.

Essential Criteria:

Qualifications or experience related to business, administration or operations.
Right to work in Australia.
Minimum 5 years' experience in supporting senior management roles.
Ability to identify and build new networks and connections.
Capacity to work productively with a wide range of internal and external stakeholders with Demonstrated success with influencing and negotiating.
Outstanding communication skills - Business standards in both oral and written mediums.
Ability to be self-directed, make necessary determinations where required and be confident offering feedback and suggestions.
Solid understanding of financial management - Experience budgeting and forecasting.
Exceptional organisational and time management skills.
Highly developed proficiency in working effectively as part of a team, building teams and working in multi-teamed organisations.
Ability to relate to a range of people at all levels including, volunteers, members, staff, clients, Advisory Board Members and government departments.
Advanced skills in Microsoft Office product.
Schedule and coordinate internal and external meetings; respond to meeting requests, ensuring the most efficient use of time for each Executive Director.
Satisfactory Police Check and Working with Children's Check.
COVID-19 full vaccination in accordance with TFC policies and Procedures.
Current NSW drivers licence.