Secretary - Granville, Australia - Mills Resources

Mills Resources

Verified Company

Granville, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Ability to communicate in mandarin is essential to this role

Experience in real estate, property or professional services environments
Contact Ross Stephens on for a confidential discussion

Client

Financial Services provider to the real estate industry based west of Sydney CBD, offering exceptional career opportunity for experienced Personal Assistant / Secretary to join the business as a support to the General Manager.

Responsibilities:

Provide administrative support to executives or management team members, including scheduling appointments, managing calendars, and organizing meetings.
Prepare and distribute memos, letters, reports, and other documents.
Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
Order office supplies and equipment, and maintain inventory levels.
Coordinate office maintenance and repairs as needed.
Arrange travel accommodations and itineraries for executives or staff, including flights, accommodations, and transportation.
Prepare travel expense reports and reconcile expenses upon return.
Coordinate and schedule meetings, conferences, and appointments
Prepare meeting agendas, take minutes, and distribute meeting materials as required.
Greet and assist visitors, clients, and stakeholders in a professional and courteous manner.
Serve as a point of contact for external parties, handling inquiries and providing information as needed.
Proofread documents for accuracy and consistency, and ensure adherence to company standards and formatting guidelines.
Maintain strict confidentiality of sensitive information and documents.
Handle confidential and proprietary information with discretion and integrity.
Facilitate communication between executives, staff members, clients, and external contacts.
Relay messages and instructions accurately and promptly.

Job Requirements:

5+ years experience in an administrative or secretarial role
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
High level of attention to detail and accuracy in completing tasks and handling documentation.
Professional demeanour and interpersonal skills, with the ability to interact with a diverse range of people in a courteous and friendly manner.
Ability to adapt to changing priorities and work in a fastpaced environment.
Commitment to maintaining confidentiality and discretion in handling sensitive information and documents
Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.
Possess Australian PR permanent residency.
Proficient in both English and Mandarin.