Project Administrator - Brisbane, Australia - CrewSELECT

CrewSELECT

Verified Company

Brisbane, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

As a Project Administrator, you will be at the heart of project operations, ensuring seamless coordination of administrative tasks and maintaining up-to-date project information.

This role plays a pivotal support function, collaborating closely with Division Managers, Project Managers, and Supervisors to facilitate the smooth execution of projects.

Responsibilities:

Provide invaluable support to the project team, including project managers and supervisors.
Coordinate project administrative tasks, ensuring adherence to project contractual obligations and company procedures.
Assist in meeting both internal and external project reporting requirements.
Collaborate with the storeperson and procurement officer when needed.
Establish and maintain comprehensive project files, both at the office and onsite.
Participate in tender handover meetings to grasp project requirements.
Aid in adhering to project timelines and milestones.
Prepare schedules, assessment sheets, QA, and HSE documentation.
Process and document variations, ensuring accurate records.
Create and manage progress claims and projectspecific reports.
Handle project correspondence, including preparation and filing.
Generate meeting minutes as necessary.
Oversee invoicing, project filing, and reporting.
Keep records of licenses, qualifications, training, and leave.
Maintain uptodate records of schedules and important project elements.

Essential qualifications/experience:

Possess a Certificate IV in Administration.
Demonstrate at least 3 years of proven experience in a similar role.
Display intermediate to advanced proficiency in Microsoft Office (Outlook, Word, and Excel)
Show exceptional attention to detail and ownership of routine processes.
Exhibit strong prioritisation skills and a commitment to meeting deadlines.
Communicate effectively in written communication.
Demonstrate outstanding interpersonal skills, capable of engaging with stakeholders across organisational levels.
Showcase wellhoned planning and organizational abilities.
Work effectively both within a team and independently.

Advantageous qualifications/experience:

Hold a Certificate IV in Project Management Practice.
Possess knowledge of HSE responsibilities and project management principles.
Have prior experience collaborating with project teams in a construction environment.
Familiarity with Greentree or similar software.

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