Project Coordinator - Brisbane, Australia - Exclaim IT Pty Ltd

Exclaim IT Pty Ltd

Verified Company

Brisbane, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Market Rates $80 - $90 per hour:

Long term initial contract till 31st of December 202
Work for a large QLD State Government department.
Flexible hybrid working arrangements from their Brisbane location.

Location:
Brisbane, Queensland - Australia

Work type:
Contract

Date Posted:14 March, 2024

Reference:
#16497

About the role.**:

Our QLD State Government client is seeking an enthusiastic Project Coordinator to join their high performing, dispersed team, operating within a dynamic environment undertaking the delivery of administration activities across a range of key areas in accordance with departmental processes.

This role will be working on a large Forestry related project and the coordinator role will play a pivotal role in the planning, scheduling and planning of the project tasks, deliverables and deadlines.

Key responsibilities.**:

Maintain a central register and support the review of key document deliverables to meet obligations of the project with both the Department of Agriculture and Fisheries and the Queensland Government Office of Assurance and Investment.
Ensure fortnightly internal project status reporting occurs through communications and support to delivery leads.
Maintaining the Project SharePoint Site with relevant information to keep internal stakeholders informed including governance, team structure, project status, document library, risk, issue, and dependency registers etc.
Ensure Project Risks & Issues Register is maintained and up to date.
Assistance in developing and maintaining project documents and schedules, coordinating project meetings and workshops, program resource management.
Organising meetings, preparing meeting presentations, taking minutes, and completing regular program status reporting
Establishing systems and procedures to guide work and track progress and strive for excellence and continually evaluate progress, and effectively overcomes barriers to achieve outcomes.
Maintain and monitor documentation necessary for the project.
Ensure project deadlines are met by managing action followup and maintaining action registers.
Experience setting up and attending on project boards including minutes, presentations and actions.
Provide advanced support for the team in the use of templates used for consistent presentation of information.
Establish and maintain a project records system.
Manage and track the administrative aspects of consultant and contractor engagement.
Assist the project manager with procurement and financial reporting.

Skills and experience.**:

Previous involvement in large IT/ICT projects with complex business change.
Familiarity with government procurement processes, project management principles, tools like Jira and Microsoft Project, and working on large transformation projects with various stakeholders.
5+ years of Project Coordinator experience, including office administration and largescale project management involvement.
Proficient in collaborating with internal and external stakeholders, minutetaking, and action item tracking.
Preferable experience with government organizations.
Desired qualifications or experience in Project Management Methodologies.
Selfdriven with proactive time management skills, proficient in corporate software, and strong communication abilities across various stakeholders.

Benefits.**: