Executive & Business Support Specialist - Melbourne, Australia - Fed Square

Fed Square

Verified Company

Melbourne, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | CBD

Job type:
Full time / 9 months

Organisation:
Fed Square

Salary:
$92,332 - $104,762

Occupation:
Administration/Secretarial

Reference:
VG/FEDSQ/BOSS/1785216

MAP Co is seeking an Executive & Business Support Specialist to play a vital role in the overall management and logistics for the MAP Co Corporate Communications Team and the broader organisation as a whole.

The role requires flexibility and capability across a range of skillsets including, but not limited to, event planning, office management, systems management and training, scheduling, secretariat support and customer and community engagement.

MAP Co values the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, women, people of all ages, with disability and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live._

Organisation Overview

MAP Co is a state government entity responsible for the delivery of the Melbourne Arts Precinct Transformation project as well as the operations, programming, promotion and maintenance of Federation Square and the new Melbourne Arts Precinct public spaces.

Set to boost Melbourne's standing as a creative and cultural capital and to harness the immense potential of one of the most vibrant arts corridors in the world, MAP Co is delivering capital projects including the $1.

7 billion Melbourne Arts Precinct Transformation project that includes,

The Fox:

NGV Contemporary, a new gallery dedicated to contemporary art and design; an 18,000 square metre public open space in the heart of the precinct; significant upgrades to the State Theatre; and new restaurants and bars throughout the space.

Federation Square supports a diverse mix of businesses that service residents, CBD workers and local and international visitors alike. It is proudly home to nationally significant resident cultural institutions the Koorie Heritage Trust (KHT), the

Ian Potter Centre:
NGV Australia (NGVA) and the Australian Centre for the Moving Image (ACMI). MAP Co works collaboratively with these organisations to support and leverage a wholistic approach to precinct programming.

About the Role

Key Responsibilities and Accountabilities:

Secretariat and Administrative

Deliver secretariat services on behalf of Director Corporate Communications and Director of Programming & Interpretation for internal and external stakeholder meetings including venue management, AV preparation, preparation of agendas, minute taking and support for presentations
Provide logistics and administration support to the Corporate Communications team and other MAP Co teams as required

Stakeholder and Community Engagement

Support stakeholder and community engagement activities for the MAPT project including popup events, community info sessions and media events
Liaise with important stakeholders, project partners on behalf of the Director Corporate Communications
Managing the MAP Co Social Club quarterly events with the Director's oversight
Support VIP and stakeholder precinct tours (including management of PPE)

Visitor Experience

Researching key trends and analysis of the competitor landscape to provide insights to support Fed Square's marketing
Management of the Case Management System (CMS)

Office of Corporate Communications Support

New employee onboarding
Drafting external communications for approval by Corp Comms media or director
Manage maintenance and upgrades on digital platforms for efficiency
Manage business expenses
A full position description will be provided to shortlisted applicants._

Key Selection Criteria

Demonstrated experience in providing excellent administrative support in a fastpaced environment, successfully prioritising tasks, and meeting deadlines
Highlevel communication skills and experience liaising with Executives, internal and external stakeholders, demonstrating initiative, discretion, and a high level of confidentiality at all times
Proficient in the use of MS Office Suite, productivity tools, and experience in the use of CSM or similar software
Ability to produce highquality work with very strong attention to detail; experience editing and producing documentation to Board standard
Confident team player who can collaborate and communicate within a team environment. Embrace a profe