1:2 Ea/pa Support to Gm Level Within Projects Team - Sydney, Australia - people2people

people2people

Verified Company

Sydney, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

1:2 Assistant to GM level with busy Project team

Immediate start until June 202
Great temp hourly rate

Amazing opportunity to join this leader in their field.

As Personal Assistant to 2 busy GM's, the majority of your time will be ensuring the smooth daily activities of the GM's in this busy project driven work environment.

Being part of the larger supportive EA group, you will use your strong organisational skills to provide exceptional EA/PA support to the GMs and their greater teams of 15 people.

Responsibilities included:

Manage the daytoday activities of the 2 busy General Managers as well as providing adhoc support to their broader teams
Extensive Diary management, which will include scheduling and calendar planning.
Monitor and respond to communications on behalf of the Manager where requested.
Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
Develop and maintain the records management system, ensuring that information is accurate and stored safely.
Manage financial records such as expenses, invoices and purchase requisitions.
Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
Coordinate travel (including international) and accommodation arrangements.
Identify, modify and improve work processes where necessary.
Organise events relevant to the General Manager's team within budget.

What you need to bring to the role:

Solid PA/EA experience supporting busy executives
ideally within Project or fast paced environment
Strong working knowledge Microsoft software (Word, Outlook, Excel, PowerPoint)
Superior written and verbal skills
Ideally worked within large corporate (professional service, construction or similar would be advantageous)
Demonstrated ability to work well under deadline pressure and agility to change direction quickly when needed
Desire to work well in team and get involved
Knowledge of document management would be highly regarded