Aps5 Administration Officer - Canberra, Australia - Chandler Macleod

Chandler Macleod
Chandler Macleod
Verified Company
Canberra, Australia

3 weeks ago

Olivia Brown

Posted by:

Olivia Brown

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Description

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies.

For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Administration Officer on a contract until 29/09/2023.


Position Overview

Duties & Responsibilities:


_Planning_

  • Provide practical support to the RESS FSP to manage inboxes and correspondence, tasks, issues, and interactions with internal and external stakeholders.
  • Ensure prioritised issues for the Future Science Platform's attention are effectively managed.
  • Support the FSP Office in the planning and delivery of FSP activities and events.

_ Coordination_

  • Assist the FSP in coordination of material needed for reviews and reports.
  • Manage or contribute to administrative projects or issues as necessary (e.g. research projects, visiting scientists, publication records).
  • Coordinate internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment, and catering.
  • Provide general administrative support for FSP activities.

_ Day-to-Day Management Support_

  • Assist the FSP Director and Program Manager to prioritise tasks and meet deadlines.
  • Anticipate calendar and deadline challenges and coordinate to find solutions.
  • Provide the FSP Program Manager in daytoday operational support.
  • Ensure other staff engaged in the FSP are supported in sourcing and retrieving information.

_ Travel_

  • Undertake domestic and international travel arrangements for the RESS FSP Office.
  • Acquit travel expenses, reconcile credit card statements, process payments, and raise invoices as required.

_ Teamwork_

  • Proactively build relevant networks and work collaboratively with colleagues within the FSP team, other administrative staff members, relevant business units and across Agency to facilitate effective and efficient administration processes.

_ General_

  • Adhere to the spirit and practice of Agency's Values, Health, Safety and Environment plans and policies, Diversity initiatives and Zero Harm goals.
  • Undertake additional duties as required for the FSP as directed by the FSP Director and Program Manager.

Required Competencies:


  • Teamwork and Collaboration: Proactively seeks and considers the ideas and opinions of others from within and outside the team to help form decisions, plans or actions.
  • Influence and Communication: Puts forward ideas by presenting factual information supported by data, definitions, examples, illustrations or other aids, which will assist in conveying meaning.
  • Resource Management/Leadership: Provides instruction and assists other staff to complete allocated tasks and activities.
  • Judgement and

Problem Solving:

Identifies and considers the implications of a range of available alternatives in order to select the most appropriate response to problems of a familiar or recurring nature.


  • Independence: Recognise and makes immediate changes to improve performance (faster, better, lower cost, more efficiently, better quality, improved client satisfaction).
  • Adaptability: Willingness to change ideas or perceptions based on new information, contrary evidence or other people's points of view. Prepared to try out different approaches.

Mandatory Requirements:


  • Australian and New Zealand Citizens Only and Permanent Residents.
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