Team Assistant, Gas Finance - Sydney, Australia - Mirvac

Mirvac
Mirvac
Verified Company
Sydney, Australia

2 weeks ago

Olivia Brown

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Olivia Brown

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Description

At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Mirvac's people are our most valuable asset.

We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.


Two recent accolades to reflect this are:
- #1 in AFR BOSS' Best Places to Work in Property, Construction & Transport 2022
- #1 Company Globally for Gender Equality in Equileap's 2022 & 2023 Review

We also offer a number of competitive and unique benefits for permanent employees including:

  • Flexible Work Arrangements
  • Leadership and Professional Development Programs
  • Unlimited Volunteer Leave and National Community Day
  • Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape.

Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

Our opportunity


As Team Assistant, GAS Finance, you will provide administrative support to GAS Finance leaders of Group, FP&A, Corporate & Business Support COE and their wider teams.

This position will work closely with the Personal Assistant of Finance whilst providing backfill support to the Group General Manager, Finance when needed.


Your responsibilities will include:


  • Diary coordination for Finance leaders and scheduling meetings including room bookings for Half Year and Year End reporting, Budget and Forecast Presentations.
  • Take and prepare minutes as required.
  • Assist in maintaining appropriate systems, procedures and controls.
  • Assist with document formatting including updating and maintaining policies etc.
  • Organise travel arrangements and itineraries when required.
  • Working closely with the Personal Assistant to Finance to assist with the preparation and distribution of reports and presentations to ensure all reporting deadlines are met.
  • Arrange purchase orders and manage payment of invoices, typing, reconciling monthly expenses and liasing with accounts payable.
  • Manage the office requirements of the team, including onboarding and offboarding of staff resources, ordering IT equipment, stationery.
  • Organise and participate in team activities, conferences, meetings, and events.
  • Assist in organising training including coordinating speakers and catering.
  • Physical filing and record storage management, including archiving, destructions of records
  • Act as a liaison for the team and external stakeholders such as suppliers and vendors with approachable, professional and helpful attitude.
  • Ability to recognise and resolve stakeholder issues.
  • Ability to liaise at various levels both internally and externally.
  • Undertaking ad hoc administration tasks as required.
Your point of difference

  • 12 years secretarial and administrative experience is highly desirable
  • Experience using professional judgement
  • Ability to manage multiple tasks and competing priorities efficiently
  • Exceptional time management and organisational skills
  • Strong written and verbal communication skills
  • Strong attention to detail
  • Team payer with initiative and autonomy
  • Proactive and forwardthinking
  • Discretion, diplomacy and the ability to maintain confidentiality


All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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