Executive Assistant - Melbourne, Australia - AIA

AIA

Verified Company

Melbourne, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

At AIA we don't simply believe in being 'the best'. We believe in better - because there's no limit to how far 'better' can take us.

Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives.

And every one of our people has an important part to play. If you want to make a difference by helping shape a healthier, better-protected Australia, read on.

The opportunity:

We have an opportunity available for an Executive Assistant to support our Chief Financial Officer at AIA, based in Melbourne.

Within this role you will provide efficient and effective administrative and office support whilst managing and building effective relationships across the organisation.

This role will require you to think on your feet, and operate with the highest level of integrity, respect and confidentiality.

To do this successfully you will:

Provide comprehensive diary management support such as scheduling appointments and meetings (internal and external)
End to end management of meetings including preparation of documentation, presentation packs, agendas and taking minutes as required
Preparation of daily schedule with supporting materials
Proactively anticipate needs and ensure the CFO has all the required documentation as required
Travel and accommodation bookings in line with the AIA Policy
Facilitate general invoicing and expense management
Provide key support to the CFO in the delivery of business objectives (for example, recognition, engagement, learning and development initiatives)
Perform other responsibilities and duties periodically assigned by supervisor in order to meet reasonable operational and/or other requirements
Proven experience in a similar Executive Assistant position within Insurance/Financial Services
Strong written and verbal communication and interpersonal skills
High level of attention to detail and organisational capability
Excellent computer skills particularly with Outlook, PowerPoint and Excel
Previous experience working in a fastpaced environment
The ability to maintain confidentiality and use appropriate judgment and discretion

Why choose AIA:
At AIA, we've made a promise to help people live healthier, longer, better lives. And it starts with our own people.

Access our training and development to build on your current skills
Career development through internal mobility opportunities
Work for a business helping millions of Australians and make a difference to someone's life everyday
Access additional leave days a year to recharge and refresh yourself
Enjoy wonderful Health and Wellbeing initiatives that support you
Work with supportive and inclusive managers
Flexible working arrangement

At AIA Australia, we're proud to help guide, support and protect the wellbeing of over 3.5 million Australians.

Through life and health insurance, financial wellbeing and our total wellbeing ecosystem that includes AIA Vitality - the world's leading science-backed wellbeing program - we've started a movement to make Australia the healthiest, best protected nation in the world.

As part of the AIA Group - the largest independent publicly listed pan-Asian life insurance group with a presence in 18 markets in Asia-Pacific - it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030.

Lots of companies like to say they're different. What makes us truly different at AIA, is the difference we make in people's lives.

AIA is different. Are you?