Executive Assistant - Sydney Central Business District, Australia - The GPT Group

The GPT Group
The GPT Group
Verified Company
Sydney Central Business District, Australia

3 weeks ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description

Together, we can do great things.
We shape leading experiences across office, retail and logistics.

We're one of Australia's largest property groups, managing $32 billion worth of assets across the country.


Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good.

Every day, our people are driving positive impact for people, place and planet. They're inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.


The role
We are currently seeking the services of an

Executive Assistant to provide administrative support to the Chief Risk Officer and provide limited support to other senior stakeholders within the Risk team.


This varied role includes inbox and diary management, proactive management of meetings and associated documentation, travel bookings, expense processing, invoice & file management, formatting of reports and presentations, as well as general office administration.


The Executive Assistant will be comfortable liaising at a senior level and be able to build rapport with other EA's across the business.


What you will be doing

  • Efficiently managing multiple diaries and conflicting requests whilst maintaining accuracy and capturing requirements for meetings, conferences and travel plans and ensure these are fulfilled. As well as, coordinating meetings and events with internal / external clients and senior stakeholders, including the preparation of agendas, distribution of materials, minutes and action items.
  • Formatting presentations and documents in accordance with GPT style guidelines. This includes coordinating content from various internal contributors for numerous documents such as investor and strategy presentations as well as business plans and board papers. You will be also required to assist with all aspects of Results reporting relating to the business units you are supporting.
  • Liaising with internal stakeholders and travel consultancy to ensure efficient coordination of routes, connections and times in accordance with GPT Travel Policy.
  • Raising purchase orders and invoices, ensuring statements are processed correctly and efficiently each month and Assist administratively with management of project costs.
  • Managing a logical and efficient filing system for documents to ensure information is stored appropriately and easily accessible to relevant staff.

What makes you stand out


You will need to have several years' experience as an Executive Assistant or a varied administration focused role, preferably within a professional services environment, coupled with excellent communications skills in both written and verbal form.


Your ability to effectively work autonomously, take ownership of and have the ability to prioritise multiple tasks and be able to interact with senior stakeholders across the business.


You will have sound skills SAP and SharePoint and event software as well as proficiency in the Microsoft Office suite.


This opportunity would suit a team player who is a highly organised, autonomous and polished individual, with an eye for detail and who enjoys working in a busy corporate environment.


What makes us stand out

We value our people

  • Enjoy flexible working arrangements and generous leave options.
  • Experience marketleading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
  • Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
  • Engage in comprehensive Wellbeing programs and benefit from marketleading policies and support tailored to diverse needs.
  • Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

  • Ranked within top 10 organisations globally by Equileap in its global report on gender equality.
  • Achieved number 1 real estate company in S&P Global Sustainability Assessment.
  • Earned a gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
  • Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in
  • Accredited Family Inclusive Workplace.
  • Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts
We embrace diversity and inclusivity.


Let's get started.
If this role sounds like you then we want to hear from you. Go for it
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