Medical Secretary - Prairiewood, Australia - South Western Sydney Local Health District

South Western Sydney Local Health District

Verified Company

Prairiewood, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Employment Type:
Permanent Full Time or Temporary Full Time, 38 hours per week

Position Classification:
Administration Officer Level 3

Location:
Fairfield Hospital

Remuneration:
$62, $64,583.50, Per Annum

Requisition ID:
REQ396404

Application Close Date:21/05/2023

Interview Date Range:24/05/2023-31/05/2023

Contact Details:
Bonni Dy

About The Opportunity
Fairfield Hospital is recruiting a Medical Secretary to complement and enhance the current Administration team.

Fairfield Hospital is committed to providing a quality service to the community we serve and this commitment is recognised by the number of State and Local Health District awards received in recent years.

Fairfield Hospital is a great place to work combining a variety of specialities, services and opportunities within a friendly, professional and organised environment.

If you are seeking diversity, learning and progression, Fairfield Hospital could be the workplace for you. As a small team, you are always encouraged and supported with development opportunities being regularly available.

Life at South Western Sydney Local Health District is rewarding, progressive and diverse and is always focused on achieving our Vision of Leading Care, Healthier Communities.

What You Will Be Doing
All medical secretaries will provide support to some of the medical departments.

Providing effective, efficient and high level Secretarial support to Heads Of Departments of Intensive Care Unit, Anaesthetics, General Medicine, Hand Surgery, Cardiology, General Surgery, Orthopaedics, Obstetrics & Gynaecology, Paediatrics, Ambulatory Care, Geriatrics, Geriatrics Flying Squad and Emergency.

The position requires a highly organized self-motivated individual who is capable of managing a diverse range of administrative duties including effective diary management, efficient and accurate typing of correspondence, coordinate and provide support for meetings including agendas, minutes & follow up, room bookings, catering as required, preparation of materials (PowerPoint etc) distributing of papers and other tasks to enable the Departments to achieve their objectives in a timely, reliable and efficient manner.

Provide support to the heads of departments to facilitate the effective management of the administrative functions within the Cardiology, General Surgery, Orthopaedics, Hand Surgery, ICU, O&G, Paediatrics, Ambulatory Care, Geriatrics, GFS, ED and General Medicine departments.

Medical secretaries will assist in the data entry of claims in VMoney for VMOs, process Health Roster for Staff Specialists, Manage daily tasks for Senior Medical Officers payroll and following up discrepancies, arrange travel and accommodation for local and overseas TESL conferences/seminars for Staff Specialists including organizing conference reimbursements and follow up and other administrative tasks as required by the Medical Services Operations Manager.

Where You Will Be Working

Fairfield hospital is located in one of NSW's largest LGA's and is a hub of diverse cultures, ethnicities and socioeconomic backgrounds.

This brings a range of experiences to hospital employees and provides varied learning and development experiences for all levels of Medical, Clinical, administrative and support roles.

Fairfield Hospital provides a chance to work closely with patients and the community whist providing a strong learning environment and exposure to a variety of disciplines and specialties.

The team at Fairfield Hospital is supportive and encouraging, with the senior members of the hospital always looking for ways to enrich the experience of the team.

The hospital sits close to public transport (T-Way), Public Schools, a major shopping centre and has an onsite cafeteria. Ample onsite parking is available with only a short walk from the carpark to the hospital.

How to Apply
To be considered for this position, please ensure you address the selection criteria as thoroughly as possible.

Demonstrated hospital/health sector experience and understanding of the NSW Hospital Medical Workforce structure.
Demonstrated experience in rostering and employmentrelated processes.
Demonstrated high level interpersonal, written and verbal skills with experience in responding to a range of enquiries in a complex work environment.
Demonstrated ability to effectively and efficiently manage administrative/secretarial duties independently within required timeframe.
Demonstrated excellent computer skills including the use of Microsoft Office products such as Access, Excel and Word.
Demonstrated experience in using relevant databases/systems like HealthRoster, VMoney and Staff link.
Demonstrated proficiency in secretariat duties for committees including taking minutes, preparing agendas and associated papers.
Demonstrated knowledge of Training, Education, Study Leave (TESL) for senior medical staff in relation to arranging travel and accommodation