Executive Assistant - Perth, Australia - Titan Recruitment

Titan Recruitment

Verified Company

Perth, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job details:

Posted 04 November 2023
SalaryCompetitive
LocationPerth
Job type Permanent
DisciplineRecruitment
ReferenceJ46008
Job description:

About the role

Our niche recruitment agency is seeking an experienced and highly organised Executive Assistant to provide support to our Managing Director.

This is a fast paced, and busy professional services and sales environment with lots of people interactions. The role is very diverse in tasks and requires excellent organisational and communications skills.-
Key tasks and responsibilities:

Manage the Managing Director's calendar, appointments, and meetings, including scheduling and rescheduling as necessary.
Have full responsibility for Maintaining the current record keeping and database system, and looking for ways to improve current systems.
Support the end of month process with HR, management, compliance, and reporting.
Assist in the preparation of tenders, reports, and other documents as needed.
Drafting, preparation and formatting of documents and correspondence.
Compile weekly and monthly reports
Meeting minute taking and follow up tasks.
Conduct research on various topics as directed by the Managing Director and provide summaries and recommendations as necessary.
Organise and coordinate travel arrangements
Collaborate with other team members to ensure the smooth running of the office.
Occasional travel may be required

Key Criteria

At least 5+ years of experience as an Executive Assistant or in a similar role, preferably in a recruitment or sales environment.
Excellent organisational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
Strong verbal and written communication skills, with a professional and polished demeanour.
Proficient in Microsoft Office suite, with the ability to learn new software and tools quickly we are passionate about technology and continuously improve our tools with efficiency and workflows in mind. This will be a key part of your role.
A proactive approach to problemsolving and decisionmaking, with the ability to work independently and take initiative.

Desirable but not necessary:

Knowledge of the recruitment industry and the ability to understand industryspecific terminology and concepts
Previous exposure to HR systems and processes

What's on Offer?

On offer is a permanent, full time role with a competitive salary package, and a mixture of autonomous and team work environment.

We foster the culture of success thus we are offering a long term position that gives the right person the opportunity to grow and really make a difference.

Recruitment is a multi facet business environment so you will learn new commercial and people skills, and you can have a direct impact on the team around you.

You will have hands on mentoring and ongoing training by the Managing Director, and direct working relationships with the Leadership Group.

Along with MD, you will be based at our premises at London House which offer:
Gym and End of Trip Facilities on premises
Standup desks and modern office design
Concierge and lobby facilities
City Centre office location
About UsOur Values**INTEGRITY We do the right thing when nobody is watching.
RESILIENCE Roadblocks are part of the process. We bounce back.
PASSION We actively participate and engage in what we do. We are enthusiastic problem solvers
INNOVATION Seek and embrace new ways of doing things.

KNOWLEDGE