Project Coordinator - Canberra, Australia - MinterEllison

MinterEllison

Verified Company

Canberra, Australia

2 weeks ago

Posted by:

Olivia Brown

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Description

Who we are
For most businesses today, technology is central to enabling and executing their business strategy.

MinterEllison's Technology Consulting team advises CIO, CTOs and other CxOs in developing, executing and supporting technology investment strategies that drive exceptional business value.

In a world of accelerating change and technology innovation, we design, negotiate, protect, and optimise our client's investments in enterprise digital and converged services.

We're proud of our client base, which includes the majority of ASX200 and large scale public sector organisations with significant technology budgets.

Being part of MinterEllison, we are able to provide our clients with seamless end-to-end solutions to complex problems, engaging with deep experts across technology, strategy, finance, analytics, commercial and complex program management knowledge domains.

We are recognised as Australia's Most Attractive Firm, a WGEA Employer of Choice for Gender Equality in Australia and we hold Gold employer status with the Australian Workplace Equality Index (AWEI).

Your role

A full-time permanent opportunity for a highly organised and motivated Project Coordinator is available to support our teams and clients to deliver a successful program of work, with projects at varying phases in their lifecycle.

You will be on-site with our teams and clients, side-by-side, providing daily project support across the program delivery.

Ideally you will have experience supporting large-scale projects/programs across government and be well versed in document management, quality control and compliance and security policies and procedures.

In this role you will have the opportunity to:

Manage project reporting (including status reports and schedules), including client billing according to protocols and contract terms;
Collaborate with each of the project/program stream leads to ensure dependencies are managed and effective stakeholder management and reporting is in place;
Schedule meetings and resources across multiple internal and external teams;
Use and develop tooling to improve project office practices;
Prepare and review project documents, ensuring they're fit for purpose to support, control and manage effective delivery;
File management including file opening and closing, electronic and physical filing;
Document review including use of existing methodology templates to ensure alignment;
Manage risk and support the teams to build appropriate risk frameworks;
Implement industry best practice and tailored approaches to project management;
Design and deliver reports and dashboards to support executive meetings;
Governance and change management support;
Manage staff on/off boarding, including contractors and induction support; expenses and timesheets, including time recording for contractors;
Manage Government Panels, including reporting responsibilities;
Manage Proposals, support for Proposal production, monitoring of AusTender and shared MSOutlook mailbox;
Manage contracts with clients and financial tracking;
Manage security clearances and DISP responsibilities;
Develop productive working relationships with key contacts internally and externally.

More About You

At least 2 years' experience working in a project environment in a project support/coordination role
An understanding of project management practices and reporting.
Advanced Word and PowerPoint skills including document creation and presentation;
Strong understanding of collaboration tools including Excel, Dropbox, WebEx and MS Teams;
Understanding of business management and billing systems;
Excellent verbal and written communication skills.
A positive 'can do' attitude.
Ability to influence to ensure timelines and outcomes are met
Ability to develop and maintain strong working relationships and support meetings and workshops at all levels
High level of accuracy, attention to detail and organisation;
Ability to manage multiple tasks and manage deadlines;
Demonstrated commitment to high internal/external service standards;
Resilience, flexibility, enthusiasm, and the ability to learn quickly;
Selfmotivated with the ability to prioritise and work autonomously;
Reliability and a high degree of integrity;
Discrete and respectful of confidentiality;
Shows initiative, solves problems and takes action without prompting;
Long term interest in the role as well as an interest in developing improved analytical and management skills, skills associated with professional services.
Must hold Australian Citizenship and be able to obtain an Australian Government Security Clearance.

What we Offer:

We make diversity in all its forms central to collaboration. This is why we offer hybrid working options to encourage balance, wellbeing and support for sustainable ways of working. We offer up to 20 weeks paid parental leave for the primary carer within the first 24 months following birth o