Travel and Administrative Coordinator - Pyrmont, Australia - Northbridge Recruitment

Northbridge Recruitment

Verified Company

Pyrmont, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Pyrmont Sydney

Job Title:
Travel and Administrative Coordinator

Location:
Pyrmont Sydney

12 -month contract

Overview:

As a Travel and Administrative Coordinator, you will play a pivotal role in ensuring seamless travel experiences for the internal staff members while also managing diverse administrative and finance duties.

Your attention to detail and organizational prowess will be instrumental in maintaining operational efficiency and delivering exceptional service standards.

Responsibilities:

Travel Coordination:

Coordinate international and domestic travel arrangements including booking hotels, accommodation, and transportation.
Manage travel allowances, expenses, and reimbursements, ensuring adherence to company policies.
Arrange Uber rides and other transportation services as needed for travelers.
Handle bulk bookings for up to 80 travelers, ensuring timely communication and coordination.
Provide support and assistance to travelers before, during, and after their trips.

Finance and Administration:

Raise invoices accurately and promptly for travelrelated expenses.
Reconcile travel expenses and ensure timely payment processing.
Maintain financial records and reports related to travel expenditures.
Assist in budget planning and monitoring for travel expenses.
Handle administrative tasks including document filing, data entry, and general office support.
Ensure compliance with company policies and procedures, as well as regulatory requirements.
Collaborate with other departments to streamline processes and improve efficiency.
Handle adhoc tasks and projects as assigned by the management team.

Qualifications:

Bachelor's degree in Business Administration, Finance, or related field preferred.
Proven experience in travel coordination and administration, preferably in a fastpaced environment.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent attention to detail and accuracy in financial transactions and recordkeeping.
Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with SharePoint.
Exceptional communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
Ability to work independently with mínimal supervision, as well as collaboratively within a team.
Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
Knowledge of travel industry trends and regulations is a plus.

"We encourage people with disabilities and from other diverse backgrounds to apply. We do not discriminate based on disability."

SPONSORSHIP IS NOT AVAILABLE for this role. Full working rights in Australia is requried for this role.

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