Executive Assistant - Sydney, Australia - Boutique Consulting

Boutique Consulting

Verified Company

Sydney, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

$ Super / Growing FUnd Manager

Poss Temp to Perm / Stugging Offices

CBD

Exceutive Team Assistant

About the Company

Join this Global Investment Firm based in the CBD for a rare opportunity to support a Senior Managing director and his small team of four.

Be the master of your trade, in a varied role where no two days will be the same.

About the Role
Your primary focus is to provide administrative support to the Senior Managing Director within the real estate Business.

This role represents an opportunity for someone to utilize their excellent time management skills to help the team achieve their goals.

Key Responsibilities:

Providing seniorlevel support to the Snr MD & his Team
Expense reconciliation and processing of invoices for the team
Answering all telephones, acting as the gatekeeper to seniorlevel professionals
Manage diaries; coordinate client meetings, inhouse client events, site visits, conference calls, and VC's and catering
Travel and logistics management, both international and domestically for all the team, Onboarding of all new starters
Printing of reports and documents as required & ordering business supplies including stationery, business cards, binding materials
Processing of vendor invoices & Expense management for the team
Arrangement of asset tours (arranging site access as well as booking ground transportation and travel arrangements/printing material)

About You:

Strong communication skills (written and verbal)
Proficient in

Microsoft Suite:
word, excel, PowerPoint (Advanced skills preferable), Outlook

Accuracy and attention to detail
Team player the ability to participate and contribute
Fast, accurate, and efficient
Proactive and able to use initiative
Ability to work under pressure
Confident networker and comfortable in highlevel discussions with various stakeholders

Degree Education would be highly regarded

To be successful in this role, you must have a minimum of 5 years' experience as an Executive Assistant, supporting a team.

We are looking for someone who is flexible and can work well as part of a team. Someone that takes ownership and pride in their work as well as being accountable. Your personality will be engaging, approachable, and always happy to help