Office Manager/admin Assistant - Melbourne, Australia - Aurex Group Limited

Aurex Group Limited
Aurex Group Limited
Verified Company
Melbourne, Australia

1 week ago

Olivia Brown

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Olivia Brown

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Description
Assist the wider Operations team

  • Admin Assistant
  • Office Manager

Company Overview
Our client is a National Facilities Services manager based in Melbourne, specialising in innovative and strategic investments.

With a strong commitment to excellence and a proven track record in the industry, we are seeking a positive, professional and organised individual to join the team as an Office Manager.


Key Responsibilities:


As the Office Manager you will be the first point of contact for staff, clients and visitors, ensuring a professional and welcoming atmosphere in the Melbourne office.

This role also encompasses a variety of administrative responsibilities, making it a key position in the smooth operation of our office.


Reception Duties:


  • Greet clients and visitors in a friendly and professional manner.
  • Manage incoming calls, directing them to the appropriate person or department.
  • Maintain a tidy and organized reception area.

Administrative Support:


  • Provide administrative assistance to various departments as needed.
  • Coordinate meetings and appointments, including scheduling and preparation of meeting rooms.
  • Assist with office supply management and ordering.

Office Management:


  • Oversee general office operations to ensure efficiency and a positive working environment.
  • Liaise with vendors and service providers for office maintenance.

Communication:


  • Effectively communicate with team members, clients, and external partners.

Qualifications:


  • Proven experience in a similar office management or receptionist role.
  • Circa 35 years' experience in similar roles, industry experience not essential but desirable.
  • Excellent communication and interpersonal skills.
  • Experience in property/commercial real estate will be favourable.
  • Strong proficiency in Microsoft Office Suite and calendar management tools.
  • Exceptional organizational skills and attention to detail.
  • Strong communication skills and the ability to handle confidential information.
  • Ability to work autonomously and as a team member.
  • Professional appearance and demeanour.
  • A proactive and positive attitude.
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