Executive Assistants, Aps Level 4 and 5, Multiple - Canberra, Australia - Department of Industry, Science, Energy & Resources

Department of Industry, Science, Energy & Resources

Verified Company

Canberra, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job no: 512320

Employment type:
Ongoing

Location:
Canberra

Categories:
APS Level 4, APS Level 5, Administration

About the department:

The department plays a key role in the Australian Government's agenda to create jobs and build a stronger, more resilient and competitive economy.

Our work builds on Australia's existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity.

The success of the department helps Australia recover from the economic consequences of COVID‐19 and adapt to its ongoing effects.

Through our work, we support the government's economic recovery plan and help to deliver a better future for all Australians.

The department has an active Executive Assistant (EA) Network Committee that coordinate an array of support to all EAs across the department and its associated portfolio agencies, including providing networking opportunities.

The main focus of the EA Network Committee is to create a collaborate culture and foster a cohesive team environment.

- have excellent time management skills
- be able to manage multiple demands and prioritise work accordingly
- display attention to detail
- have excellent interpersonal skills
- demonstrate discretion and integrity across your work
- be comfortable and adaptable to changing priorities.

What you will do:

You will be responsible for providing high level executive and administrative support to SES officers and their division and/or branch more broadly, and will demonstrate excellent organisation and office management skills.

Our work is supported by building a high performance organisation.

We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.

The role includes, but is not limited to, the following duties:

Managing and organising the diary of the Executive staff you support.
Managing the processes and systems of the Branch and/or Division.
Assisting with workload management and prioritisation.
Assisting in the preparation of committee meetings and Senate Estimates hearings.
Providing a contact and facilitation point for staff and stakeholders.

Key duties of the APS4 will include:

Managing and organisation of your Executive and team's inboxes, calendars, and appointments.
Managing workflows of your Executive and ensuring priories and timeframes are met.
Managing the processes and systems of the branch and/or division including preparation of committee meetings.
Organisation of travel and finance of your Executive.
Providing general administrative support to your executive and their branch including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
Providing support to other Executives in the division when required.

Key duties of the APS5 will include:

Managing and organisation of your Executive and team's inboxes, calendars, and appointments.
Managing workflows of your Executive and ensuring priories and timeframes are met.
Working cohesively with the Divisions Executive Officer to manage processes and systems of the division including preparation of committee meetings and oversight of divisional coordination.
Organisation of travel and finance of your Executive.
Providing general administrative support to your executive and the division including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
Providing support to other Executives, Executive Assistants and the Executive Officer in the division when required.
Prioritising and identifying critical work requirements.
Networking across the department and APS, including having a high level of communication with Senior Executive Assistants and the Executive Support Team.
Mentoring, supporting and working collaboratively with EAs in the department.
The ability to establish strong working relationships with key stakeholders.
Initiative and experience to improve internal processes.

Eligibility:

Notes:

A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette_.

_

The department does currently offer flexible work opportunities for many roles.

Flexible or remote work arrangements may be considered, however that will be at the discretion of the Executive you support.

Most of the positions are available and would be filled in Canberra.

How to apply:

Contact information:

Advertised: 27 Jan 2023 AUS Eastern Daylight Time

Applications close: 12 Feb :55 PM AUS Eastern Daylight Time