Amep & See Officer - Epping, Australia - Melbourne Polytechnic

Melbourne Polytechnic

Verified Company

Epping, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

POSITION NUMBER
358- DEPARTMENT

Prime Contract Management

ROLE TYPE

Non-teaching

JOB TYPE

Full time

CONTRACT

Fixed term

LOCATION

Epping

APPLICATIONS CLOSE

05 March 2023
AMEP & SEE OFFICER:

Annual Salary $56,026
$60,497 + Superannuation:

-
12mth Fixed Term Contract:

-
MP offer Flexible Working, this role is based out of our Epping Campus. We are close to local shops and public transport we also provide secure onsite parking.

About the Organisation:

Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities.

Our teachers are passionate and established in their professions and look guide students in theirs.

We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

About the role:

This position will work as part of a team that provides administrative support to both the AMEP and
SEE program, with a particular focus on the AMEP contract management across five contract
regions. This position is expected to provide high level customer service, while maintaining the
strictest confidence of information regarding the person records of clients, subcontractors, and
other materials.

Duties:

Provide highlevel administrative support to the AMEP and SEE contract management team in

matters relating to the operation of contract functions.

Collaborate with internal and external subcontractor administration staff to assure consistency of administrative systems across the institute, and across subcontractors.
Develop and maintain client and subcontractor databases and information, liaising with the

Department of Home Affairs and subcontractors as required.

Plan and prioritise administrative tasks including database establishment and management, word processing, and organisation of meetings and events. Develop and maintain excel spreadsheet.
As instructed by the program administrator and service coordinators, assist the department with

internal and external audit preparation.

Ensure relevant and current program information is available on the staff and student portals,

including the Melbourne AMEP and Northern SEE websites.

Skills and experience required:

Mandatory:

Appropriate formal qualifications and/or extensive experience in administrative support roles

preferably in an educational setting, including basic book-keeping.

Demonstrated ability, commitment and attitude to the provision of highlevel customer service to all internal and external clients, preferably in an educational setting.
High level computer literacy including Microsoft Office Suite and the internet including: drafting and formatting documents, producing Excel spreadsheets and databases, data entry for government databases, reports and correspondence; production of PowerPoint presentations; mailmerges and mail outs.
Demonstrated high standard of administrative and organisational skills including skills in the

implementation and maintenance of administrative and quality systems, including financial.

Desirable:

Knowledge of AMEP and SEE programs, with particular knowledge of ARMS database.
Speaking AMEP community languages will be well regarded.

How to apply:

Current CV
Cover Letter
Key Selection Criteria response

Key Selection Criteria can be found in the Position Description at the bottom of the page.

_ Diversity and Inclusion _:

Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm. _

_ Vaccination Requirements_:

The COVID19 Mandatory Vaccination (Workers) Directions, made under the Public Health and Wellbeing Act 2008 (Vic) and as amended and replaced from time to time (Directions), affect all persons employed or engaged to perform work by Melbourne Polytechnic._
As such, offers of employment from Melbourne Polytechnic are conditional upon the applicant being fully vaccinated against COVID19 or medically exempt and providing satisfactory evidence of the same._