Administrative Officer - Perth, Australia - Curtin University of Technology

Curtin University of Technology

Verified Company

Perth, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

$77,746 - $85,046 (G05) per annum + 17% Superannuation

Continuing (permanent) fulltime contract
Based at our vibrant Bentley campus

Job Reference:

Counselling, AccessAbility and Wellbeing Services

at Curtin

We support our students at a range of levels, from answering their questions about navigating the campus and settling into university life, to providing them with counselling, resources and advice during crises and other stressful situations.

To read more about us, please visit
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Your new role

The position entails overseeing the recruitment and supervision of external support staff, managing contracts, procuring equipment and software, coordinating captions and alternative formats, maintaining records of purchases and services, and assisting students with disabilities in utilising assistive technologies.

Additionally, the role involves providing administrative support to the broader team of Psychological and Counselling, Accessibility, Multi-faith, and Wellbeing Services (PACS).

The incumbent operates in a confidential setting and collaborates closely with all team members.

Administrative responsibilities encompass personnel management, training, and contributing to the development and maintenance of office systems, as well as relevant policies and procedures to ensure efficient office operations.

They work in tandem with the Head to support the management, reception, and various activities of the Service.

Key duties and responsibilities include:

AccessAbility Services:

Coordinate the booking of interpreter services, captioning, and other alternative formatting requirements, along with referrals to external agencies and related administration, while maintaining records of interpreter, captioner, and alternative formatting requests, as well as casual worker hours, pay, experience, and absences.
Assist the Curtin Specialist Mentoring Program in organising and renewing mentor contracts.
Coordinate the onboarding process, WWC renewals, and contracts for casual support staff, while also managing the timetabling of notetaking/scribe work during the study and examination periods, and overseeing fortnightly timesheets.
Prepare submissions, claims and reports for grant monies including funding under the Additional Support for Student with Disability (ASSD) scheme.
Liaise with relevant area stakeholder and University functional to ensure specific work is completed as necessary.
Purchase equipment and assistive technologies as requested by AccessAbility Advisors.
Manage equipment loan and maintenance register requirements.
Coordinate with the Progressions, Assessment and Awards team on equipment required for the examination periods.

Other tasks:

Supervise and assist main receptionist duties.
Manage annual stock take and disposal of items as requested.
Support HICAPS billing for Medicare and BUPA, epay portal billing for OSHC insurers and private clients, and assist in PRODA delegation setup and renewal for administrative staff.
Provide administrative and logístical support for financial practices, including the processing, recording, and reconciliation of corporate credit cards, staff claims, travel, purchasing, and account payments.
Administration of contractual agreements with regional providers.

As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.

To learn more about this opportunity or you have any queries in relation to the requirements of the role, please contact

Dr Sean Murray, Head, Counselling, AccessAbility and Wellbeing Services on

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About us

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research.

Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life.

Situated on Whadjuk Nyungar Country, our vibrant campus includes an art gallery, gym, childcare and medical centre, and endless food options including a supermarket.

We encourage a progressive and diverse workplace, offering generous superannuation and salary packaging benefits. We are committed to looking after our employees by promoting health and wellbeing, work flexibility, and personal development opportunities.

Join Us
Please provide a cover letter and your CV to allow us to assess your suitability for this role.

To view a copy of the Position Description, please copy and paste the following links into your web browser.

Applications close: 3PM Australian Western Standard Time (AWST), Tuesday 5th December 2023.