Executive Assistant - Brisbane, Australia - IPA Personnel Services

IPA Personnel Services

Verified Company

Brisbane, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

IPA have a long-standing history of providing staff to the Queensland Government and are currently partnering with our client to recruit an
Executive Assistant in the Brisbane CBD.

In this role, you will be providing high level executive and secretarial support to the Assistant Director General in a fast paced, ever-changing environment in the Strategic Policy and Legal Services division.

Previous EA experience within Queensland Government, specifically in Legal Services, is a pre-requisite for this role.

Some of your duties and responsibilities will include:

Diary and calendar management, meeting coordination and travel bookings
Coordination of meeting agendas, briefings and minute taking
Provide high level business advise and support regarding executive correspondence, financial, human services, information management, reporting and other administrative issues
Preparation of briefs, memorandums, submissions, and executive and ministerial correspondence
Manage the flow of incoming and outgoing correspondence, using eDocs
Liaise, consult and negotiate with senior executives and key stakeholders, including ministerial staff
Reception and telephone services
Extensive Executive Assistant background within Queensland Government
Experience working within Legal divisions of State Government Departments
Exceptional written and verbal communication skills
Flexible and adaptable with the ability to work in a fast paced, constantly changing environment with competing priorities
Fully vaccinated against COVID19

**This role is for an immediate start and is offering full time working hours, on a short-term contract with possible extension options.