Project Admin - Melbourne, Australia - WSP Australia

WSP Australia

Verified Company

Melbourne, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

The Opportunity:

This role will see you providing support to the Business Unit Lead and Directors, on exciting large local and global client accounts.

With a commitment to executing project objectives and delivering exceptional service, this role will offer you the opportunity to develop your career whilst networking and learning from market leaders.

The role will require the successful applicant to directly engage with other business units within WSP and more broadly with WSP clients.

The Team:

Our National Technology System team are highly qualified, experienced, collaborative and client-focused professionals. We deliver cutting-edge, innovative solutions for our clients in the AV, ICT, Security, Risk Management and Smart Buildings/Precincts.

The team operates as a highly autonomous and genuinely national team, allowing staff to work on local, national and international projects.

Main Activities and Responsibilities:
(including but not limited to)
You will work on a variety of project tasks and related administrative activities including:

Assisting with national and global team resourcing and scheduling
Assisting with the preparation and coordination of programme schedules
Assisting with endofmonth finance reconciliations
Light document control duties
Project and Administrative support serving as a liaison between stakeholders
Coordinating client requests associated with proposals
Ensuring the smooth facilitation of workflow for administrative and financial systems
Assisting with administrative marketing tasks
Providing support for diary and inbox management where required
Provide support to the team across internal business systems
Provide support to the Director and team in the delivery of milestones and project administrative tasks
Assisting with monthly reports

Experience, skills and organisational knowledge:

At least 3 years experience in a Project Administration or Personal Assistant role, preferably in a large organisation
Highly proficient in Microsoft Office
Word, Excel, PowerPoint and Outlook
Enthusiasm to excel and a proactive, collaborative attitude
Ability to prioritise tasks and agility and flexibility to adapt to change
Excellent time management
A systematic and wellorganised work ethic including strong time and selfmanagement skills
Ability to build relationships and communicate with all levels of the business
Business acumen skills and high attention to detail
Clientfocused (both internal and external clients).

Personal Attributes

Open to and acts upon feedback
Presents a professional image
Strong attention to detail
Manages self under pressure
Qualityfocused
An effective communicator and listener

About WSP:

WSP is one of the world's leading engineering professional services consulting firms, bringing together approximately 4,500 talented people across 14 offices in Australia.

We have committed to halving the carbon footprint of our designs and advice by 2030. Our sustainable solutions and Future Ready projects will help societies grow for lifetimes to come.

WSP prioritises the health and well-being of our people by offering flexible working, 12 months of parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine.

We are committed to providing an inclusive, diverse and equal-opportunity workplace. We promote Indigenous voices and are actively delivering a 'Stretch' level Reconciliation Action Plan.

Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQI+ community and encourage all employees to bring their whole selves to work.

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