Administration Officer - Melbourne, Australia - Baker Heart and Diabetes Institute

Description

We are looking for an experienced Administration Officer to join our Diabetes and Vascular Medicine lab led by Professor Alicia Jenkins. This is a diverse and multi-faceted role where you will be responsible for providing outstanding administrative support to Professor Jenkins and her team to ensure a smooth and effective workflow of the across a wide range of clinical, research and departmental responsibilities and commitments. Professor Jenkins is also Head of the Baker Clinical Research Domain and co-Chair of the Science Faculty.

The successful applicant will be highly motivated, have excellent interpersonal, communication, organisation and time management skills and thrive in a dynamic and fast-paced environment.

In this role you will be expected to:

• Edit and assist with scientific and administrative documents, including researching and collating materials in preparation for various reports, proposals, meetings and projects.
• Provide high quality administrative support to ensure the successful completion of a wide range of projects.
• Correspond with stakeholders, assist with diary management, organise meetings and travel booking.
• Manage relationships with key partners and respond to enquiries from stakeholders effectively and in a timely manner.
• Assist with account keeping, credit card reconciliations, staff leave and new student processing.
• Organise events such as conferences and seminars, including providing logistical and secretarial support.
• Assist with ethics applications, grant and manuscript submissions and grant administration.
• Assist with publications-related administration, surveys and newsletters, presentation material, and with media events.

This is a diverse role with wide ranging duties and given the nature of the role flexibility in work arrangements may sometimes be needed.

Skills and experience

You will have:

• A science or health-related degree or similar qualification and /or extensive experience in a related research administration position.
• Knowledge and understanding of health or scientific terminology highly desirable.
• Excellent written communication and editing skills with strong experience preparing and editing documents, writing letters, preparing presentations and documentation layout.
• A high level of interpersonal skills with the ability to liaise effectively with a wide range of stakeholders both internal and external at all levels.
• Demonstrated ability to participate positively in a team environment.
• Self-motivation with the ability to work independently, manage competing priorities and exercise good judgement in making decisions.
• Excellent attention to detail with the ability to work well under pressure.
• Strong planning, time management and organisational skills.
• Proven proficiency in the use of Microsoft Office applications, including Word, Excel, PowerPoint and other related software.
• Demonstrated ability to maintain confidentiality and comply with privacy requirements.

Working at the Baker Institute offers flexibility, professional development, and the opportunity to contribute to a research centre of world renown. Benefits include generous salary packaging, an employee assistance program, as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

Remuneration will be commensurate with the successful candidate's qualifications and experience.

Applications should include a current resume and cover letter, quoting reference AJ01. Applications without these documents will not be considered. We are reviewing applications as they are received so if you think you're the right person for this role, we'd love to hear how your capabilities, achievements and experience set you apart.

To be eligible to apply for this position you must hold appropriate Australian work rights and be immunised with the COVID-19 vaccination in accordance with COVID-19 Mandatory Vaccination Directions (No 4). More details of the role can be found in the position description , for further information please contact the person listed below.

We will close this job ad as soon as we have enough applicants so please apply without delay.

We value gender equality and diversity and are a proud recipient of an inaugural Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE).