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  • Administration Assistant - Darwin NT - NT Government - Department of Education and Training

    Description

    Job description

    Agency Department of Education and Training Work unit Quality Education and Care NT

    Job title Administration Assistant Designation Administrative Officer 3

    Job type Full time Duration Fixed to 31/01/2026

    Salary $66,773 - $71,746 Location Darwin

    Position number 26400 RTF Closing 12/10/2025

    Contact officer Katy Brennan., Director Quality Education and Care NT on or

    About the agency

    Apply online

    APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR

    TERTIARY QUALIFICATIONS.

    Information for applicants – inclusion and diversity and Special Measures recruitment plans

    The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

    people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

    job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

    to the OCPE website.

    Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

    to the OCPE website.

    Primary objective

    Provide high level administrative and secretarial support to the Director and Quality Education and Care NT team

    Context statement

    Quality Standards and Regulation (QSR) QSR works with stakeholders to support the Territory's education and care sector to

    operate effectively within legislation, policy, and best practice. QSR: Regulate, Innovate, Coordinate, Communicate and Integrate

    to strengthen outcomes for children and young people through robust education and care compliance, standards, and regulation.

    Quality Education and Care NT (QECNT) is responsible for the implementation and administration of the National Quality

    Framework across the Northern Territory.

    Key duties and responsibilities

    1. Provide administrative and secretariat support to QECNT to ensure deadlines and organisational objectives are met such as

    arranging meetings, formatting of documents, purchase of resources and maintenance of office equipment.

    2. Process all incoming correspondence and maintain records in HPE Contents Manager (TRM); coordinate travel arrangements

    through the Travel Request Information Processing System (TRIPS), coordinate the use and maintenance of QECNT fleet

    vehicle and process purchase requests and invoices through Electronic Invoice Management System (EIMs)

    1. Manage general enquiries from the public and liaise effectively with departmental officers, schools, the regulated education

    and care sector, and external organisations.

    1. Maintain confidentiality and have high ethical standards including compliance with the code of conduct and professional

    obligations of privacy, security, and confidentiality

    Selection criteria

    Essential

    1. Demonstrated ability in the coordination of effective and system wide administrative and secretariat support including

    document preparation, coordination of calendars, booking meetings, coordinating agendas, taking minutes and records

    management.

    1. Well-developed organisational and problem-solving skills with proven ability to work independently and effectively with high

    levels of self-motivation to meet deadlines with conflicting priorities.

    1. Demonstrated ability to coordinate all facets of planned and ad hoc staff travel across multidisciplinary teams.

    2. Demonstrated ability to follow project plans and to complete set tasks while communicating progress effectively.

    3. Experience in a range of software packages including word processing, spread sheets, databases, records management,

    including payment of invoices through accounting software.

    6. Highly developed interpersonal, cross cultural, oral, and written skills to communicate effectively with a broad range of

    stakeholders and able to interact and work effectively with people from diverse cultures

    Desirable

    1. Experience with Northern Territory Public Sector records management system (HPE Contents Manager), Travel Request

    Information Processing Systems (TRIPS) and Electronic Invoice Management System (EIMs).

    Further information

    The successful applicant will be required to hold a current Working with Children Clearance (Ochre Card) notice.


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