- Managing the billing process for your direct team including clients with specific billing requirements.
- Organising and managing travel arrangements.
- Managing Partner's internal and external appointments with appropriate meeting lead times including travel and diary management.
- Assisting with meeting preparation and the coordination of post meeting actions.
- Coaching and mentoring team Administrative Assistants.
- Coordinating and managing a broad variety of responsibilities and deliverables.
- A minimum of 3 years' experience as a Legal Assistant (Legal Secretary).
- Excellent people skills.
- Strong matter management and billing experience (Aderant Expert) is essential.
- Ability to anticipate Partner requirements to reduce administrative time.
- Strong time management and organisational skills.
- Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
- We are a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity, and digital innovation. We are client-centred, commercially driven, and renowned for our purposeful expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to gain experience on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you will have it and we will empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser -
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
Legal Assistant, PEI - Melbourne, Australia - Herbert Smith Freehills
Description
JOB DESCRIPTION About Herbert Smith Freehills
As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.
We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.
The Opportunity
This is a rare opportunity for an experienced and detail focused Legal Secretary (Legal Assistant) to join our Projects, Energy and Infrastructure (PEI) practice group on a full-time basis.
As Legal Assistant, you will play a key role in providing high level support to Partner Anthony Ellis. Anthony is a global leader, advising governments, sponsors, developers, and lenders with large scale power (including renewables) and water projects in the Middle East, Africa, the US, Asia, and Latin America.
Key responsibilities:
You day-to-day will involve however not be limited to:
Skills & experience:
To be successful in this role, you will also have:
What we offer:
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We are a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
Team
Projects, Energy & InfraWorking Pattern
Full timeLocation
MelbourneContract type
Maximum Term ContractDiversity & Inclusion
At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.
We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.