Project Officer - East Melbourne, Australia - AFAC

Description

• Australian and New Zealand National Council for fire and emergency services in East Melbourne
• 12 month opportunity - Open to part-time (4 days) or full-time
• Flexible working environment, supporting a hybrid WFH/Office balance
• Competitive remuneration including salary packaging options
• Contribute to Australia and New Zealand's fire and emergency services sector

About AFAC

The Australasian Fire and Emergency Services Council (AFAC) is the national council for fire, land management and emergency service authorities in Australia and New Zealand, representing 34 member organisations, comprising permanent, part-time personnel and volunteers, totalling 295,000 firefighters and emergency workers.

AFAC seeks to amplify the collective capability and capacity of emergency management organisations. Through connection, collaboration, and innovation, they support members to advance the safety and resilience of communities.

AFAC has several business units that facilitate a broad range of activities on behalf of its members. These include professional services, aircraft contract management, cross border deployment of emergency services personnel and other nationally significant activities such as management of the national conference and National Emergency Services Memorial.

The role - Project Officer

The Project Officer will be supporting AFAC's National Capability Directorate which is responsible for coordinating a number of nationally significant projects and programs for AFAC and the Fire and Emergency Services sector. These include:

• National Resource Sharing Centre
• National Aerial Firefighting Centre
• AFAC Operations collaboration groups

We are looking for an organised and detail-oriented individual to join our National Capability team who has top notch project coordination and collaboration skills. This position reports to the Manager Operations, National Resource Sharing Centre and will also be required to be available outside business hours at least one week per month.

As our Project Officer you will also:

• Maintain project management plans and other planning documents (budget reporting, contracts, risk registers, SharePoint).
• Provide secretariat duties for relevant collaboration groups, including preparation of meetings, agenda, papers and record keeping.
• Collate, maintain, analyse and report on relevant deployment data.
• In conjunction with the Manager, produce and maintain regular reporting to relevant governance committees.
• Escalate project issues and recommendations to senior leadership as appropriate.
• Maintain engagement with relevant project stakeholders.
• Assist in developing communication products and maintaining website information.
• Work collaboratively across the AFAC Supporting Operations Directorate, and all AFAC directorates to deliver outcomes.

About you

The successful applicant will possess:

• Sound experience in an administrative support or project coordination role.
• Highly developed written and verbal communication skills including ability to write briefing papers and reports.
• Well-developed data management skills including use of MS Excel.
• Proven ability to work both autonomously and collaboratively in a team environment.
• Demonstrated experience working with collaborative online software tools (e.g. Sharepoint, whiteboarding, Zoom/MS Teams).
• Excellent communication skills to liaise with key stakeholders.
• Strong organisation skills with the ability to prioritize and meet conflicting deadlines.
• Excellent attention to detail.
• Can do attitude, good work ethic, quick turnarounds, collaborative with a flexible and proactive approach.

The culture at AFAC

AFAC is a vibrant, active and flexible workplace. AFAC is a not-for-profit organisation based on an all-inclusive collaboration model and office values of respect, communication, results and teamwork.

At AFAC, we are committed to fostering an inclusive culture; valuing diversity and ensuring a safe and respectful workplace.

How to apply

For more information about the position and key selection criteria, the position description can be found here by clicking on this link to open a PDF. (The document opens in a new browser window.) Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications close Thursday 2nd May 2024 however we will review applications as we receive them so if this position is of interest to you, apply today